AgdaPkt 2014-09-22 Closed and Joint with SA

Browse Search

REPORT To the Honorable Mayor and City Council From the City Manager September 22, 2014 SUBJECT Award of Contract for Removal and Demolition of Barge from Docktown Marina RECOMMENDATION Award and authorize the City Manager to execute a Construction Contract to Silverado Contractors in the amount of $82,500 for the Removal and Demolition of a Barge from Docktown Marina, and authorize the City Manager a Contingency of 15% for a total authorization of $94,875. BACKGROUND The City assumed management and operating responsibilities for the Docktown Marina on March 1, 2013. As part of this responsibility, it soon became clear that there was no clear owner of a large barge within the Marina. As best staff can determine, the barge was brought into the Marina by the original operators of the Marina and used variously as an office and a marine supply store. By March 2013 the structure was used as an artist’s studio. The artist was paying rent directly to the marina operator and there was no identifiable owner of the barge. When the City assumed management of the Marina, all agreements were established between the owner of a vessel and the City. Since no owner could be identified, the City advised the tenant that he would have to vacate the vessel and the Marina. The tenant has subsequently relocated and the barge is empty. ANALYSIS Since taking over the Marina, the City has been concerned about the viability of the barge. All reports were that the structure was disintegrating and that it posed a potential environmental hazard, as well as a structural hazard to the Marina. In June 2014, the City issued a Request for Proposals for the removal and demolition of the barge. Rather than trying to define and proscribe the specifics of removing this unique structure, staff determined the best protocol was to solicit proposals from marine demolition experts. The anticipated cost of the project was $70,000. In response to the RFP, the City received only a single proposal. The proposal was for $125,000. Because this was substantially more than staff thought the work would or should cost, the proposals were not accepted and staff has proceeded along two tracks. First, staff has engaged in discussions with the sole proposer, Silverado Contractors, to determine alternatives that could lower the cost of the work. Second, staff reached out to a broader range of demolition firms with an RFP that reflected the changes in scope identified by the discussions with Silverado. 7.1.D. - Page 1