Agmt14 San Mateo County Transportation Authority Measure A Funds

Browse Search

, : of at least$10,000 for the Preliminary Engineering(PE)phase of the Project as further defined in Exhibit A. Scope of Work Costs must be incurred and paid by Sponsor prior to requesting pro rata reimbursement from the TA. Sufficient documentation must accompany all requests for pro rata reimbursement, including the submittal of all due quarterly progress reports. 2.4 Accountin�and Request for Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA's pro rata share of Scope of Work Costs and Project costs. Sponsor will detail the TA's pro rata share of Scope of Work and Project costs for all work funded under this Agreement with"Reimbursement Claim Form,"which is attached to this Agreement as E�ibit D and incorporated herein. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles. 2.5 Invoices; Payments. a) Sponsor must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation. Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the TA's pro rata share of costs for the Scope of Work and the Project as contemplated by this Agreement. b) For any property acquisitions for which Sponsor seeks reimbursement from the TA, Sponsor must provide the following supporting documentation for each property: i. Copies of the final real estate appraisal and any appraisal review conducted on behalf of Sponsor; ii. For any right-of-way activities involving property on the Caltrans right-of- way,written confirmation that the acquisition process was conducted in accordance with the then-current version of the Caltrans Right-of-Way manual; iii. A Phase One Environmental Assessment and any recommended additional testing(unless waived by the TA); iv. Copy of the offer package provided to the property owner(s); v. Copy of the Notice of Exemption or other required document for environmental clearance under CEQA/NEPA for the purchase of the property, and evidence of the date of filing such Notice; and San Mateo County Transportation Authority/City of Redwood City Safe Routes to Schools Improvement Project May 28,2014 boilerplate 6670014.1 REV:09-04-14 VR 5 ATTY/AGR/2014.160/SAN MATEO COUNTY TRANSPORTATION AUTHORITY