AgdaPkt 2014-12-08 Closed and Joint SA

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7.1.A. - Page 1 Kmrur(T To the Honorable Mayor and City Council From the City Manager December 8, 2014 SUBJECT Agreement Between the City of Redwood City and All City Management Services for Crossing Guard Services RECOMMENDATION Approve by motion, a one year amendment to the agreement between the City of Redwood City and All City Management Services to provide crossing guard services for the fiscal year 2014-2015, and authorize the City Manager or his designee to execute the amendment. BACKGROUND Starting in fiscal year 1999-2000, the City has contracted with All City Management Services to staff nineteen crossing guard posts. The City chose to contract with All City Management to provide crossing guard services in lieu of maintaining a staff of part- time non-sworn police department personnel. The contract was due for renewal on July 1, 2014. All City Management did not forward a contract renewal amendment until after the start of the fiscal year and police department personnel inadvertently did not submit the amendment for approval at the start of the school year. The current projected cost to provide these services for this fiscal year shall not exceed $182,367.00. ANALYSIS Prior to contracting with All City Management Services, the Police Department managed and staffed crossing guard posts but found it difficult to conduct supervisory oversight and maintain crossing guard staffing. Staffing vacancies had to be filled with Community Service Officers or Police Officers, necessitating the reassignment of personnel from patrol, traffic enforcement, and the investigation of crimes. These reassignments resulted in fewer police personnel available for calls for service and less time available for proactive law enforcement and criminal investigations. Staffing reductions in Community Service Officers has made it even more difficult for police personnel to provide this type of service to the community. All City Management Services maintains on-call employees to fill vacancies as needed, provide training, equipment, and supervision for its employees and provides liability coverage. The contract renewal compensates All City Management Services at a rate of $16.61 per hour for each hour of crossing guard service. This is an eleven percent increase over the previously agreed upon rate. The increase in the hourly rate is primarily due to the increase in the state minimum wage that took effect on July 1, 2014. All City Management Services has always had to pay somewhat more than the state minimum wage in order to attract qualified candidates able to handle the responsibilities associated with crossing guard duties.