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• b. Promptly forward to Administrator all applications, notices of claims, notices of hearings or other legal notices pertaining to ctaims against Employer for occupational injury, disease, illness,or death,and all other correspondence or information received by Employer which is or could be relevant to the efficient and proper handling of any reported claim of industrial injury, disease, illness, or death. c. Provide Administrator with all necessary data required for Administrator to perform under this Agreement and cooperate fully with Administrator in the performance of this Agreement. d. Make available to Administrator funds for the payment of benefits or services to or for occupational injury,disease,illness,death,orvocational rehabilitation and medical treatment of employees of Employer, or their dependents in the event of death, and "Allocated Loss Expense". Administrator shall administer said funds in accordance with the terms of this Agreement as Trustee of Employer. e. Pay promptly to Administrator the service fees as prescribed and included in this Agreement. The Service Fees are not included in and do not include"Allocated Loss Expenses" VI. ELECTRONIC CLAIM FILES STORAGE.AND TRANSFER OF FILES 6.01 Files Administrator shall record and maintain an electronic file of all industrial injuries reported. Files may be maintained electronically,in hard copy,or in other media,at Administrator's discretion. Such files shall be made available to Employer or its designated representative for inspection upon request. 6.02 Storage of Scanned Documents Administrator shall store all scanned documents separate from other employers. IfAdministrator decides to destroy or otherwise dispose of any documents that it has received from Employer or from third parties in relation to Employer's files,or that it has generated in relation to Employer's files,Administrator will give prior written notice to Employer and Employer can request that the documents be transferred to it rather than be disposed of by Administrator. If Employer does not advise Administrator within 30 days of receiving such notice, Administrator can destroy or otherwise dispose of the documents and will have no further obligation or liability to Employer in relation thereto. 6.03 Transfer of Electronic Files Administrator will provide Employer's files to Employer, or an entity designated by Employer, within 20 business days of the agreed upon transfer date of the files to the new Administrator. The electronic files will be in the electronic form used by Administrator to provide the services to Employer under this Agreement. Employer may request that the files be provided in a different format or that the hard copies of the files be provided to it, provided that Employer pays Administrator for all costs associated with such request. Notwithstanding the foregoing, Administrator will not be obligated to provide the files to Employer or an entity designated by Employer, unless Employer has paid Administrator for all amounts owed pursuant to the Agreement. Employer agrees to comply,and to require any recipient of the files designated by it to comply,with all applicable laws and regu�ations relating to the storage,transmission,use and confidentiality of the files and to hold Administrator harmless in relation thereto. The City of Redwood City- Claim Service Agreement- 2014-2015 7