Res15 15389 superseded by 15563 - Laserfiche WebLink

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01/26/2015 TERMS OF MEMBERS The term of office of each member of the Advisory Committee shall be two (2) years, expiring on May 31 of the second year. Upon formation of the committee, initial terms shall expire on May 31, 2017. Members will continue to serve until their successors are appointed. In the event of a vacancy, a successor will be appointed by City Council for the remainder of the term. OFFICERS AND DUTIES The Advisory Committee will elect one of its members to serve as chairperson, and one to serve as vice chairperson. The first chair/vice chair will be elected during the Advisory Committee's initial meeting, and will serve through May of 2016. Thereafter, the Advisory Committee will elect its chair/vice chair in June of each year. The chairperson will preside at all meetings, submit all motions for vote, interface with the City staff liaison, and in general carry out all activities ordinarily required of a committee chairperson. The vice chairperson will assume and perform the duties of the chairperson during his/her absence. SUBCOMMITTEE From time to time the Advisory Committee may appoint: • A subcommittee, composed of Advisory Committee members, to study a topic defined by the Advisory Committee. After making its report, the subcommittee will be dissolved. • A member to serve as a liaison for the Advisory Committee to a lengthy planning project. The appointment will end at the project's completion. MEETINGS Regular meetings of the Advisory Committee will generally be held once per quarter, but may be scheduled less frequently when appropriate as determined by the chairperson and City staff. Additional "special sessions" may be held as required. Quorum must be met. All meetings are open to the public and governed by the provisions of the Ralph M. Brown Act, Government code Section 54950, et seq., and by all procedures relating to boards, committees, and commissions. Staff resources to support meetings will include one staff member who attends meetings and serves as staff liaison, and one staff member who attends meetings and prepares meeting packets, agendas, and action minutes. TECHNICAL AND PROFESSIONAL ADVICE OR SERVICE The Advisory Committee will have available to it, as appropriate, the services of City staff including engineering and planning professionals, who may be asked to attend a meeting to provide technical advice and services. This is subject to financial constraints and staff members' engagement in other public duties. PROGRESS REPORTS In January of each year, beginning in 2016, the Advisory Committee will present a formal status report to City Council, including a written report of progress and ATTY/RESO.3047/CC RESO APPROVING FORMATION OF COMPLETE STREET ADVISORY RESO.#15389 REV:02-11-15 VR MUFF#701 Page 4 of 5