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<br />D Procure a computer tape of sales/use tax permit records from the State Board of <br />Equalization (SBE). <br />D Analyze sales tax distribution reports provided by the SBE for five or more of the <br />most recent consecutive quarters. <br />D Clean-up, standardize and computerize data from City's quarterly sales tax <br />distribution reports provided by SBE for previous quarters, current quarter and each <br />future quarter service is provided. <br />D Prepare an aggregated list of business entities on electronic media; this list is <br />derived from multiple private and public sources (hard copy and electronic), including <br />specialized business listings and directories, and the City's revenue payment files. <br />D Clean, standardize and integrate, in address-order, each entity's business name, <br />address and payment file information, to eliminate redundancies, using MMC's <br />proprietary software. <br />D Physically canvas commercial/industrial area within the City's borders. <br />D Develop a target list of potential point of sale/use reporting errors/omissions based <br />on: <br />1) An electronic comparison of MMC's comprehensive inventory against the SBE's <br />quarterly distributions for the City, and <br />2) An analysis of each potentially misallocated account based on proprietary <br />guidelines established by MMC. <br />D Meet with designated City official(s) to review service objectives and scope, MMC <br />workplan schedule, public relations and logistical matters. <br />D Contact personnel in sales, operations and/or tax accounting at each target business <br />to determine whether a point-of-sale/use reporting error exists. (Note: this is <br />accomplished with the highest regard to discretion and professional conduct. MMC's <br />allocation audits are predicated on a non-controversial, constructive public relations <br />approach which emphasizes the importance of each business to the City and the <br />mutual benefits of correcting reporting errors.) <br />D Provide to the City and SBE reports addressing each taxpayer reporting error <br />individually, including the business name, address, telephone number, California <br />sales tax permit number, individuals contacted, date(s) of contact, nature of <br />business, reason(s) for error, recommended corrective procedure and, if available, <br />estimated sales/use tax revenue which should be forthcoming to the City. <br />D MMC may also provide suggested language for letters to be sent to the taxpayers <br />and/or SBE from the City (or from MMC on behalf of the City) urging cooperation in <br />promptly correcting the distribution error. <br />D Respond to negative findings by SBE with timely reconfirmation documentation in <br />order to preserve the City's original dates of knowledge. <br />D Receive and process registration control record information monthly. <br />D Receive and process sales tax distribution reports quarterly. <br />D Coordinate with the taxpayer and State Board of Equalization to make the necessary <br />corrections and collect eligible back quarters amounts. <br />D Monitor and analyze the quarterly distribution reports with an audit focus on the <br />following: <br />