AgdaPkt 2015-06-08 Joint SA and PFA

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REPORT To the Honorable Mayor and City Council From the City Manager June 8, 2015 SUBJECT Disposal of City's Surplus Personal Property RECOMMENDATION Approve, by motion, the declaration that City vehicles and equipment on the attached list are surplus personal property, and authorize staff to sell the items per City Charter. BACKGROUND Public Works, in conjunction with the Finance Department, acts as the centralized collection and storage point for City personal property that has reached the end of its useful lifecycle, as measured by departmental efficiency and effectiveness standards, and/or is considered surplus from various City departments. ANALYSIS Section 3-1/2 of the Redwood City Charter authorizes the City to control and dispose of City real or personal property for the common benefit. The City vehicles and property on the attached list have reached the end of their useful lifecycle and should be disposed of. Staff recommends that the vehicles and equipment on the attached list be declared surplus property and disposed of before the end of fiscal year 2014-15. Although the Charter and Municipal Code do not specify a procedure for disposal of surplus City personal property, staff will follow the procedures set forth in the pre- amended version of Section 3-1/2 and sell surplus property to the highest responsible bidder through public auction. Selling to the highest bidder at a public auction supports the City’s policy of achieving the common benefit by ensuring a fair process while also receiving the highest value. ALTERNATIVES City can decide not to sell surplus property at this time, incur additional storage and collection costs, and attempt to sell at a later time at a reduced re-sale value. FISCAL IMPACT The revenue from the sale of this surplus personal property will be returned to the Equipment Replacement Fund. 7.1.E. - Page 1