Agmt15 County of San Mateo Animal Control Services

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Attachment 3 page 2 of 34 DISCUSSION: The Public Works Department conducted an extensive review of mandated animal sheltering services, local utilization and similar Bay Area projects. Ultimately, the Public Works Department determined that the cost of constructing a new shelter would be between $15.1 million and $20.2 million. The Public Works Department also considered alternatives to constructing a new shelter such as retrofitting County -owned buildings or using pre -fabricated building technologies. All of the alternatives were determined to be more expensive than building a new shelter from a life -cycle cost perspective. A new shelter, similar to the current shelter, would house animals from all cities and unincorporated areas in the County. All participating entities would save money by sharing in this service agreement. The County would serve as the lead agency in managing the construction of the new building, and would be the sole owner of the completed building. All participating entities, including the County, would share the cost by repaying the County through a 30 -year, interest-free lease agreement. As of May 6, 2014, all participating entities have approved the cost participation Memorandum of Agreement (Attachment A). The terms of the Memorandum of Agreement dictate that the lease amount paid by each participating entity will be calculated each year using a combination of a 3 -year average for shelter usage (weighted at 80%) and population (weighted at 20%) (Attachment B). The basis for this allocation is to attribute a larger cost share to level of shelter services used by each participating entity, and a smaller portion to potential use captured by population. Construction is expected to begin in the fall of 2014 and be completed within 18 months. The current building would remain open during construction. The County also will be the lead agency in evaluating potential environmental impacts; each city will have an opportunity to comment at the time the County determines what environmental review process is appropriate. The lease payments would commence once the new building receives its certificate of occupancy, projected to be in late 2015. Approval of this Memorandum of Agreement contributes to the Shared Vision 2025 outcome of a Healthy Community by providing a facility to quarantine and shelter animals. It is anticipated that the completed facility will shelter 17,500 animals during FY 2015-16. PERFORMANCE MEASURE(S): Measure FY 2013-14 Actual FY 2015-16 Projected Number of animals sheltered. 17,409 17,500