Agmt15 County of San Mateo Animal Control Services

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COUNTYO SAN MATED COUNTY MANAGER'S OFFICE July 10, 2418 City Manager Carlos Martinez City of East Palo Alto 2415 University Avenue East Palo Alto, CA 94303 Attachment 3 page 32 of 34 John L. Malthie County Manager/ Clerk of the Board County Government Center 400 County Center, 1st Floor Redwood City, CA 94063 650-363-4121 T - 650-363-1916 F www.srncgov.org Re: Notice of Revised Estimated Construction Costs for the Animal Care Shelter Facility Dear City Manager Carlos Martinez, On or about September 9, 2014, the cities and towns within San Mateo County entered into an agreement to share the construction costs of a new animal care shelter facility. The agreement provides that the County of San Mateo wi11 advance the funds for construction to -be repaid by the municipalities according to their share, through a 30 -year, interest-free lease agreement. The agreement further provides that project costs were initially estimated to be $20,200,000 and that if the County received information indicating that the construction costs for the animal care shelter facility will exceed the initial estimate by 10 percent or more, the County would provide notice to each City of the revised estimated construction costs. The original bridging documents used as the basis of design in 2014 estimated the animal shelter would be 30,000 SF of interior space. To meet the needs of the animals, the new animal shelter increased the interior space and exterior kennel space to approximately 42,000 SF. In addition to the added square footage, additional enhancements were added. An upgraded heating ventilation air conditioning (HVAC) unit ($600K) and a photovoltaic system ($1.2M) were added to meet a required air exchange for the animals and to meet the County's Green Policy, both of which the County will not seek reimbursement from the cities. The County has received a revised estimated project cost for the animal care shelter facility in the amount of $26,600,000. The new anticipated annual lease costs of $826,843 are the result of cost escalation in the construction market and design and mechanical enhancements necessary to ensure proper and humane animal care. The last column on Attachment B addresses the new estimated annual lease amount for each city/town.