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EXHIBIT "A" SCOPE OF SERVICES Complete installation of a Portal web site to support activities of the Redwood City Recycled Water Project Team. Create and post approved web components that include: Report Document Storage, Photo & Video Library and GIS Mapping Repository, Team FAQs, Project News, Project Schedule components, Project Indicators, Reference Links, Organizational Chart, Team Contact Information and Key Decisions Reference. Coordinate work with City's Information Technology staff to upload current web files and add components to the Team's intranet portal for optimum performance. Data Instincts will coordinate work with web resources from Kennedy/Jenks' IT Department (KJ hours included within). Project name and logo will be incorporated into web site design. The scope of services for this agreement builds on work already completed for the City's Recycled Water Project Portal, and on preliminary interviews with PWS staff and other project team members, which determined needs and materials required. SCHEDULE: . By 6/30/2004, Consultant will move key web file to city's servers, add remaining components to that server location, and test all functions. Initial functionality to be ready for Project Team use no later than 6/30/04. . By 7/30/2004, additional components will come on line as they are developed, tested and refined. Training of team members who will be uploading content. . By 7/30/2004,95% of site components are to be functional and remaining items will be built as the project evolves. All copy writing, graphics, links and collaboration with PWS staff, IT staff and Kennedy-Jenks will be completed. . Portal components that may require additional work beyond this scope may include: the Photo Library, Project Indicators and Unique Dashboard Views. CONSULTANT BUDGET: (Not to exceed $57,500 including contingency.) Senior Project Management: $9,000 at $150.00 per hour Project Coordination: $21,875 at $125.00 per hour Programming & interface for content uploads: $8,550 at $95.00 per hour. Traffic Coordinator: $5,625 at $75.00 per hour. Copy Writing of web content: $3,750 at $75.00 per hour. Web Graphic Design: $1,875 at $75.00 per hour. Clerical Support to web team: $3,500 at $35.00. Estimated total: $54,175 CONTINGENCY: Upon written direction only by the City's authorized representative, up to $3,325 may be expended by the Consultant for additional services and/or deliverables directly related to the successful completion of the web site. Consultant shall bill on a monthly basis for work completed, at the billing rates above. Agreement over $10K 10 City Attorney Approved Version 111803