AgdaPkt 2015-07-27 Joint SA and PFA

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7.1.K. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 27, 2015 SUBJECT Amendment No. 2 to Agreement with Krupka Consulting for project management services for the US 101/84 Interchange Reconstruction Project RECOMMENDATION By motion, approve Amendment No. 2 to Agreement for Professional Services with Krupka Consulting in the amount of $180,000 (for a total of $457,000) for project management services on the US 101/84 Interchange Reconstruction Project. BACKGROUND The City is well into the Project Approval & Environmental Document (PA &ED) phase of work on the US 101/84 Interchange Reconstruction Project. The project is in development with Caltrans (facility owner /operator) and the Transportation Authority (TA). The City does not have adequate staff resources to manage the environmental, design, and public outreach for the project. Consequently, an RFQ was issued and staff determined that Krupka Consulting had the necessary experience in providing project management and advice for major transportation projects of this type. An Agreement was entered into on May 22, 2013 in the amount of $45,000 for an initial scope of work that focused on soliciting and evaluating proposals for the Project Approval and Environmental Document phase of the project. An Amendment was approved in October 2013 to extend the contract for the PA &ED phase. ANALYSIS Krupka Consulting has been responsible for coordinating with City stakeholders, managing the PA &ED consultant (URS /AECOM), coordinating with the TA on funding and grant management, coordinating with Caltrans on the project development team, and managing the value analysis study. Krupka Consulting has performed effectively and efficiently since inception of their agreement. Staff has negotiated an amendment to the Agreement and recommends Council approve Amendment No. 2 which provides for project management services through the end of the PA &ED phase of work and to initiate the Plans, Specifications, and Estimates (PS &E) phase of work. The proposed level of effort is based on the last two years of work and expenses and is roughly equivalent to a half -time project manager.