AgdaPkt 2015-08-24 Joint SA and PAF

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REPORT To the Honorable Mayor and City Council From the City Manager August 24, 2015 SUBJECT Final Acceptance-2014-2015 Sanitary Sewer Replacement Project RECOMMENDATION By motion, accept the 2014-2015 Sanitary Sewer Replacement Project and authorize the release of retention according to City procedures. BACKGROUND On October 20, 2014, Council awarded the construction contract for the “2014–2015 Sanitary Sewer Replacement Project” to Casey Construction, Inc., of Emerald Hills, California. This project included the replacement and installation of approximately 9,483 lineal feet of 6-inch, 8-inch, and 10-inch vitrified clay pipe (VCP) sewer main with new 8- inch, and 10-inch polyvinyl chloride pipe (PVC), 42 sanitary sewer manholes and 227 sanitary sewer laterals by using open cut method, trench excavation, backfilling and compaction, pavement restoration and other associated work. ANALYSIS Project construction commenced in December 2014 and achieved substantial completion in May 2015. Final walkthrough was conducted with Public Works Department staff and punch list items were completed by the end of June 2015. The project was successfully completed in accordance with the plans and specifications and within the timeframe allowed by contract. The final contract amount is $2,092,730.56 which is 0.106 % lower than the initially awarded contract amount. Adjustments in bid quantities (additions and deletions) and minor additional/change order work resulted to a deductive change order amounting to $2,215.44. ALTERNATIVES Council may choose not to accept the project and/or authorize the release of retention which would be contrary to the terms of the contract, prior Council action, and the public contracting code. FISCAL IMPACT Sufficient funding for this construction contract was previously approved as Sewer Fund Capital Projects – Collection System Replacement Program. 6.2.B. - Page 1