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5. SPECIAL ORDER(S) OF THE DAY A. All Mailed-Ballot Presentation (AB 2028) - Honorable Mark Church, San Mateo County Assessor - County Clerk - Recorder & Chief Elections Officer Mr. Church thanked the City Council for allowing this presentation on AB 2028. He stated that AB 2028 is an expansion of the all mailed ballot pilot program from Yolo County to include San Mateo County (presentation on file). He spoke about the potential benefits of an all mailed ballot. He introduced a colleague who spoke about what an election would look like with the AB 2028 pilot. Mr. Church stated that every jurisdiction would need to participate if this pilot goes forward. Council Member Pierce asked if there's demographic information for people who tend to vote by mail versus in person. Mr. Church replied that demographic information is limited because people are not required to complete demographic data in their registration. Council Member Pierce asked about using phone reminders to vote. Mr. Church stated that voters are not required to provide phone numbers. Council Member Aguirre asked how people, who are not as savvy, are being targeted to gain awareness. Mr. Church replied that there is an extensive outreach program. Outreach will include: post cards (in specified language), follow-up emails, communications, public service announcements, and advertisements in public transportation terminals. Council Member Howard asked if every city in the county will have the ballots for all of the cities. Mr. Church replied that every polling place will have the ballot for any jurisdiction in the county. Council Member Howard suggested using the farmer's market as an outreach location. Council Member Seybert stated that people have to vote or drop off their ballot by 8:00 pm currently. One of the benefits in the presentation is receiving faster results but since people only have to drop off their ballot in the mail by 8pm on election day, it seems that the results would take longer. Ms. Hassel-Shearer replied that there will be faster results on election night. Council Member Seybert stated that a very accurate count might take three days. Ms. Hassel-Shearer replied that it takes a week and a half in a regular election for the vote-by-mail ballots, but in all mail ballot, typically more ballots get dropped off before 8pm. Council Member Seybert suggested creating polling places based on the number of residents so larger cities get more polling places. He asked if it would be measured by jurisdiction or just by city. Mr. Church stated that the statute requires at least one polling place per city, but it can be more than one. Vice Mayor Foust noted that there are 37 jurisdictions that have to pass resolutions for an all mail election this November. Mr. Church replied that 9 jurisdictions have passed it so far. She stated that there is a very short timeframe for the rest of the jurisdictions to pass it. Mayor Gee asked if the cost savings will change if the city wants more than one polling place. Mr. Church stated that it should not have much of an impact on the final cost. Mayor Gee asked if there is a consultant for outreach. Mr. Church replied that Sarah O'Brien will be the outreach consultant, and is already working on a plan. JOINT CITY COUNCIL/SUCCESSOR AGENCY BOARD/ May 18, 2015 PUBLIC FINANCING AUTHORITY SPECIAL MEETING MINUTES Page 2 MINUTE BOOK NO. 65 Page No. 407