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1) Planning Director Patterson described the reasons for a new building including the age of the main building at 80 years and the addition at 55 years; the need to comply with the ADA which would include an elevator and new restrooms; and the roof and heating system needed replacing. The estimated cost would have been $1.2 million for a building which still would not meet seismic standards nor fully comply with ADA requirements, In addition, three City departments would still have to be housed outside City Hall in private office buildings at a cost of $200,000 per year to the City. 2) Planning Director Patterson described the design competition that included inviting dozens of architects to submit drawings and displaying the top six designs in the Main Library where all residents were invited to review and offer comments. The people's choice was accepted by the Council and plans went forward. The design competition objectives were to unify the Civic Center, provide a "symbolic" central government location, provide adequate office space for City Hall employees, provide an inviting and easily accessible building, provide a highly efficient and cost conscious building through the use of quality materials and "state of the art" energy technologies, and provide an indoor and outdoor gathering place for civic functions in the downtown. 3) Planning Director Patterson reviewed the funding ofthe City Hall project advising that the City had saved the money over the years in the Civic Center Construction Fund which is now drawing interest. Councilman Claire advised that the impetus for the new City Hall was the new Library built in 1988 which freed up the old Library building adjacent to the old City Hall. However, when Council reviewed the numbers for a remodel the total cost was estimated at $6 million, and decided the remodel of an inadequately sized building wasn't worth it. In today's dollars that would be $8.6 million. B. Results of bidding process 1) Recommendations from the City hosted contractors' forum and discussion of benefits of the Construction Manager/General Contractor (CM/CG) process. (Milt Morgan) Milt Morgan of Morgan Associates, construction consultant, was hired by the City to find a better way of building a City hall and to bring the advantages of private sector construction to the public sector: highest quality and lowest fee. He described the Construction Management General Contractor process (in lieu of a lump sum bid) which is used universally in the private sector, and described the selection process that led to the hiring of Rudolph & Sletten as the CMGC. Mr. Morgan described the bidding packages and bidding process for the City Hall project. Special City Council Study Session Minutes MINUTE BOOK NO. 53 December 4, 1995 Page No. 455 Page 2 ._00'. 00'._"'" """-""",.""",-,._,...,..00"",__"",,, ".............~.-