AgdaPkt 2015-12-07 Closed and Joint SA and PFA

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager December 7, 2015 SUBJECT Amendment No. 1 to Agreement for Professional Services with Kitchell/CEM, Inc. RECOMMENDATION By motion, approve Amendment No. 1 to Agreement for Professional Services with Kichell/CEM, Inc. and authorize the City Manager to execute the amendment in the amount of $107,250.00, for a total of $167,250.00 for project management and downtown construction coordination. BACKGROUND In March, 2015 the City entered into a professional services agreement with Kitchell/CEM, Inc. for project management and construction coordination of various downtown development projects. The agreement provided for a dedicated Project Manager to ensure effective communication with private construction projects, increase communication between the community and all project stakeholders, and to assist the City with developing and collaborative, consensus-driven process to facilitate project delivery. The original agreement was intended to conclude once the Crossing 900 and North Plaza projects are complete, for an amount not to exceed $60,000.00. ANALYSIS Kitchell/CEM, Inc. has been responsible for maintaining a dedicated point of contact for all downtown construction projects in addition to providing specific attention to Crossing 900 and North Plaza. Kitchell/CEM, Inc. has performed effectively and efficiently since the inception of this agreement by providing a Project Manager to the City as required. Although the Crossing 900 and North Plaza projects are wrapping up, other downtown construction activities continue and overall coordination efforts have benefited from a dedicated point of contact. Staff recognizes the value of this service and negotiated an amendment to the agreement so that services can continue through March 31, 2017. Compared to the original agreement, the level of effort anticipated in the amendment has been reduced from approximately 15 hours per week to 10 hours per week on average, and will be extended for approximately 15 months.