AgdaPkt 2016-04-25 Closed and Joint SA PFA

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager April 25, 2016 SUBJECT Amendment No. 2 to Agreement for Professional Services with Gilbane Building Company for the Red Morton Replacement of Synthetic Turf and Tennis Court Surfacing Project. RECOMMENDATION By motion, approve and authorize the City Manager to execute Amendment No. 2 to the professional services agreement with Gilbane Building Company for the Red Morton Replacement of Synthetic Turf and Tennis Court Surfacing Project, to include construction management services BACKGROUND On May 19, 2014, the City Council approved the original agreement with Gilbane Building Company for project management services for the replacement of synthetic turf, lighting upgrade, and tennis court replacement at Red Morton Park. The scope of work included field recommendations, condition assessment, drainage evaluation, power feed and lighting system, request for proposal (RFP) coordination, liaison to the design consultant and the Parks, Recreation and Community Services Department, design review and analysis. The agreement was in the amount of $138,700. On May 4, 2015, the City Council approved Amendment No. 1 to the professional services agreement with Gilbane Building Company for an expanded scope of service to include onsite construction project management services. The new tasks, time allotted, and hourly fees were verified by the Community Development Department totaling an additional amount of $195,760. ANALYSIS Gilbane Building Company has been working diligently with the Parks, Recreation and Community Services Department on Construction Management services for this project. During construction, a number of unexpected circumstances arose, such as the need for enhanced field drainage systems and lime treatment to stabilize soils. In addition to acting on behalf of the City during the construction phase of this project, we experienced a number of rainout days that have delayed the project and required additional scope of time requirements. The extra time allotted and hourly fees were verified by the Community Development Department, for a total of $54,000 for Amendment No.2.