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6.1.J. - Page 2 <br /> desires WC3 to continue providing services for the Building Division. The Amended <br /> and Restated Agreement does three things: <br /> - Extends the agreement to June 30, 2017 <br /> - Amends the fee amount of $81,000 by an additional $670,000, for a total <br /> agreement amount of $751 ,000, and <br /> - Amends the scope of the agreement to specifically restate its terms and replace <br /> its competitive bidding process with a proposal and task order process. <br /> The Amended Amount <br /> Staff is seeking an additional $670,000 in its contract with WC3. This amount reflects <br /> the City's current state of economic growth and development of the Downtown area. <br /> Currently, staff are observing a significant number of routine residential and business <br /> improvements and mid- and large-scale development projects. <br /> Additionally, this figure includes anticipated needs for plan review services and on-site <br /> staff for building inspection, code enforcement and fire services related to <br /> development projects. For building inspection services, both WC3 and Shums Coda <br /> are able to supply personnel to augment existing City staff during this high volume <br /> period of activity. After reviewing consultants' personnel, the Building Official <br /> consulted with internal staff in the Building Division and the Fire Department and <br /> selected WC3's staff because of their expertise and the City's familiarity with WC3's <br /> personnel and their availability to the City. <br /> Regarding code enforcement, the City is temporarily backfilling a vacant code <br /> enforcement position with a consultant while the City goes through its recruitment <br /> process. For fire services, the City hired WC3 to provide temporary assistance to <br /> support the Fire Department from January 2016 to June 2016. <br /> Amended scope and restated terms <br /> With the current contract, staff sought to obtain better rates for plan review of <br /> specialized or complicated development plans by including language on competitive <br /> bidding in an exhibit. That language would have required staff to enter into a new <br /> agreement each time a plan required specialized off-site review, which would have <br /> unduly consumed staff resources. <br /> Staff sought to address this issue by restating the terms of its agreement and utilizing <br /> a task order method employed by the Engineering Division and Planning Division. <br /> Instead of relying strictly on competitive bidding, the new language also allows greater <br /> flexibility for the City to award a task order. The new terms allow the Building Division <br /> to send out a simple request for proposals to its contracted consultants, and select a <br /> consultant based on the consultant's proposal, availability of staff to complete work <br /> according to the City's deliverables schedule, personnel qualifications, level of <br /> expertise to ensure quality of work, and cost. <br />