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- 5 - <br />6.1. The City shall maintain records that provide an audit trail for the receipt of <br />all donations, sponsorships, and City-related foundation grants and shall <br />comply with the following requirements: <br />a. All revenues, products and services received from donations, <br />sponsorships, and City-related foundation grants shall be recorded <br />and maintained for at least the expected life of the item or service, <br />or for a specific time frame that has been established in either the <br />approval of the Donation or Sponsorship Agreement. <br />b. Monetary contributions for donations, sponsorships, and City- <br />related foundation grants shall not be paid in cash unless approved, <br />in advance, by the City Manager and receipt of cash is properly <br />documented. <br />c. A record of all donations, sponsorships, and City-related foundation <br />grants including name, type, contact name (if a company), amount, <br />and disposition of sponsorship shall be kept up-to-date and <br />accurate. <br />d. Departments shall report any donation, sponsorship, and City- <br />related foundation grant requests received by the department <br />through reports to the City Manager or his or her designee. <br />7. DISCLAIMERS <br />7.1. Different forms of contributions to the City present different opportunities <br />and challenges. Therefore, it is not possible to establish blanket guidelines <br />to cover all types of donations, sponsorship activity, or City-related <br />foundation grants that the City may decide to pursue. <br />7.2. Unless expressly stated otherwise, the City does not intend to modify or <br />change the non-public forum status of any City property by providing <br />donor, sponsorship, or City-related foundation recognition on City <br />property. <br />7.3. The City by accepting a donation, sponsorship, or City-related foundation <br />grant will not provide any extra consideration to the donating party, <br />sponsoring party, or City-related foundation in relation to any City <br />procurement, any regulatory activities of the City, or other City business. <br />No City employee or other City Official is authorized to offer any such <br />extra consideration to a donor, sponsor, or City-related foundation. <br />7.4. Any donation, sponsorship, or City-related foundation grant which, if <br />accepted, would obligate the City to enter into a service or procurement <br />agreement should be reviewed under the City procurement process. <br />8.B. - Page 18