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REPORT <br />To the Honorable Mayor and City Council <br />From the City Manager <br /> <br />September 12, 2016 <br /> <br />SUBJECT <br />Agreement Renewal for Uniform Rental and Laundering Services <br /> <br />RECOMMENDATION <br />By motion, approve and authorize the City Manager to execute Amendment No. 1 to the <br />uniform rental and laundering services agreement with G&K Services in an amount not <br />to exceed $50,000 for a total not to exceed contract price of $100,000 <br />BACKGROUND <br />The Public Works Services (PWS) Department’s uniform policy states that all staff is <br />required to present a professional image to the public. The Department provides <br />standard uniforms and laundering services for staff in pursuit of this policy. All uniforms <br />display the City logo and aid in easy recognition of City staff by the public. <br /> <br />ANALYSIS <br />In 2015 the City awarded a one-year agreement to G&K Services for uniform rental and <br />laundering services following a public bidding process. Staff selected G&K Services as <br />the lowest responsive and responsible bidder because of their competitive pricing and <br />positive company references from the City of San Jose, City of Santa Cruz, and Contra <br />Costa County. <br /> <br />The City Manager approved the initial agreement for $50,000.00, with the option to <br />renew for two additional one-year extensions. During the past year, staff provided <br />positive feedback on the company’s high level of customer service and responsiveness <br />to correct issues. With the successful completion of the first year, the Department <br />recommends extending the agreement with G&K Services for the first extension, for a <br />total not to exceed contract of $100,000.00. Due to the new total contract amount, the <br />Department seeks City Council approval in extending the agreement. <br /> <br />ALTERNATIVES <br />Not approving this request will result in the Public Works Services Department releasing <br />another request for proposals for uniform rental and laundering services. In order to <br />minimize impacts to the Department’s operations, the Department would continue with <br />G&K Services until a new vendor is selected and awarded the contract. <br /> <br /> <br /> <br />6.1.J. - Page 1