AgdaPkt 2016-10-17 Closed and Special Joint SA PFA

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6.1.G. - Page 4 The ENA also defines the terms; Project teams; CEQA consultant selection with the City taking the lead and the YMCA-SV providing fifty percent reimbursement to the City if future determination is made for a Project; design and construction processes; and funding commitments. The Community Development Department received a total of four proposals with David J. Powers submitting the lowest responsible bid in the amount of$94,212. The highest bid received was $245,431. David J. Powers has proposed that, if the agreement is accepted, that the CEQA process, including public meetings, would take up to 37 weeks. Throughout the CEQA process, there will be a number of public meetings scheduled to listen to concerns; consider mitigations to those concerns brought up through the study areas of CEQA and from the public; and design charrettes to consider aesthetics of buildings including materials, scale, color, etc. Staff will work with the consultant on the timelines for scheduling meetings once the agreement is approved. ALTERNATIVES Council may choose not to approve the agreement and ask Staff to either work with other proposers; or to administer another Request for Proposal. FISCAL IMPACT The City has allocated $5,000,000 towards the Project with $4,000,000 coming from the Parks Impact Fees (development fees) and $1,000,000 from the commitment from Stanford University's development agreement with the City towards this Project. Through the ENA Agreement with the YMCA of Silicon Valley, the future financial commitments include the following: • The City and the YMCA-SV will share equally in the design costs associated with the master planning process and Phase I improvements. • The City will assume all fees and expenses associated with future zoning, entitlements and permitting for the Project • The City will pay the costs incurred in connection with the environmental review requirements associated with the development of the Project pursuant to CEQA, and the YMCA-SV will reimburse the City for fifty percent (50%) of all CEQA costs once there is a determination for a Project. David J. Powers & Associates, Inc. proposal of $94,212 will come from the Project fund.