AgdaPkt 2016-10-17 Closed and Special Joint SA PFA

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6.1.C. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager October 17, 2016 SUBJECT Agreement for Electrical Maintenance Services for 2016-17 with Cal-West Lighting and Signal Maintenance, Inc. of San Jose, California RECOMMENDATION 1.) Approve by Motion a one year term of Agreement for electrical maintenance services with Cal-West Lighting and Signal Maintenance Inc. of San Jose, California, in an amount up to $330,000 and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded 2.) Authorize the City Manager to renew the Agreement for up to four consecutive terms after the first term in an amount not to exceed 5% above the previous contract amount BACKGROUND The City requires the services of an electrical maintenance contractor to perform maintenance and repair of City-owned and operated assets, including street lights, traffic signals, lighted crosswalks, and other associated infrastructure. The contractor also provides locating and marking services for underground electrical utilities and emergency response to traffic signal and street light knockdowns. On July 29, 2016 the City issued a Request for Proposals for Electrical Maintenance services for 2016-17. Proposals were received from Cal-West Lighting and Signal Maintenance, Siemens and St. Francis Electric. ANALYSIS The proposals were distributed to a review committee of City staff and the proposal from Cal West Lighting and Signal Maintenance was selected to be recommended for this contract. Their overall price was the lowest of the three and they have sufficient resources to respond the City's needs. They are the current vendor and as such, they have personal knowledge and experience with the above ground and below ground assets comprising the City's traffic signals and other electrical infrastructure.