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6.3.E. - Page 51 <br />21.2.2 The employee may then notify the Personnel Officer and the Association in writing within twenty <br />(20) working days of the informal grievance discussion described in Section 21.2.1, that a <br />grievance exists. The notification shall state the particulars of the grievance and the remedy which <br />is desired. The Personnel Officer shall investigate the issues involved, meet with the grievant and <br />attempt to reach a satisfactory resolution of the problem. No grievance may be processed under <br />Article 21.2.4 below which has not first been filed and investigated pursuant to this Article 21.2.2. <br />The Personnel Officer shall have twenty (20) working days from the date of notification to issue his <br />or her decision on the subject grievance. Such notification shall be sent in writing to the grievant <br />and the Association. <br />21.2.3 Any grievance which has not been resolved by the procedures set forth above may be referred to <br />the City Manager by the grievant or by the Personnel Officer within five (5) working days of receipt <br />of the decision of the Personnel Officer. Any such referral shall be in writing, and shall include the <br />specific issues involved together with a statement of the resolution which is desired. A <br />representative of the City Manager, who shall not be the Personnel Officer, shall investigate the <br />merits of the grievance, meet with the grievant and make recommendations to the City Manager <br />within twenty (20) working days. <br />21.2.4 Appeal <br />21.2.4.1 Any grievance which is not resolved pursuant to Articles 21.2.1 through 21.2.3 <br />above may be appealed in writing by the Association requesting that an. Appeals <br />Board be convened to hear the grievance. The Association shall have five (5) <br />working days after being notified pursuant to Article 21.2.3 to file such an appeal. <br />The Appeals Board shall consist of three individuals who shall be selected as <br />follows, One member selected by the City Manager; one member selected by <br />the Association; one member to be mutually selected. In the event agreement is <br />not reached on selection of the third member of the Appeals Board, the parties <br />shall strike names from a list of five (5) names provided by the State Mediation <br />and Conciliation Service. The Appeals Board shall convene within three (3) <br />months unless the time is mutually extended by both parties. Notice of the <br />Appeals Board's hearing shall be issued in writing to the interested parties at <br />least one week prior to the date the hearing is scheduled, and such notice shall <br />include the date, time and place of the hearing as designated by the Appeals <br />Board. <br />21.2.4.2 The Appeals Board shall select one of its members to act as chairman. The <br />chairman shall preside over all hearings conducted by the Board, and the Board <br />shall determine its own rules and procedures. The Board shall have the power to <br />examine witnesses under oath which shall be administered by the chairman, and <br />shall hear all testimony, receive documentary evidence, and conduct <br />investigations to the extent it deems necessary, on all issues presented. Strict <br />rules of evidence need not apply. The Board may cause a written transcript of its <br />hearings to be prepared. <br />21.2.4.3 Upon conclusion of its hearing and investigation the Appeals Board shall certify <br />its findings and recommendations in writing to the Association and to the City <br />Manager within fifteen (15) working days. Within fifteen (15) working days of <br />receipt of the findings and recommendations of the Appeals Board, the City <br />Manager shall advise the interested parties in writing of his or her decision. The <br />28 <br />