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efficient to use the same parts throughout a utility system to ensure that materials are <br />compatible and can easily fit together. In light of these reasons, staff only considered <br />bids that were complete as to all materials as responsive. <br /> <br />As such, staff recommends awarding the contract to R&B Company as the lowest <br />responsive and responsible bidder. <br /> <br />The resulting Purchase Agreement with R&B Company is for one year, for a total not to <br />exceed amount of $397,815.43, with the option to extend for three additional one-year <br />terms upon satisfactory performance of services. A five percent contingency is included <br />for each successive year of the contract, for a total contract amount of $1,714,634.23 if <br />renewed for the maximum four-year term. <br /> <br />ALTERNATIVES <br />City Council may direct staff to repeat the bidding process to get more responsible bids. <br />This could hinder the Department’s ability to purchase necessary supplies and impair <br />crucial operations. <br /> <br />FISCAL IMPACT <br />Funds for these purchases are available in the annual Water and Sewer Enterprise <br />Funds. <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under CEQA as defined in CEQA Guidelines, section <br />15378, because it has no potential for resulting in either a direct or foreseeable physical <br />change in the environment. <br /> <br /> <br />ROBIN KIM <br />MANAGEMENT ANALYST <br /> <br /> <br /> <br />RAMANA CHINNAKOTLA <br />PUBLIC W ORKS DIRECTOR <br /> <br /> <br />6.1.D. - Page 2