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EXHIBIT "A" <br />SCOPE OF SERVICES <br />Scope of Work / Tasks <br />Phase 1: Project RFP assistance <br />The Project REP assistance will include the following tasks: <br />• Review existing needs assessment and make changes/recommendations where necessary <br />obtain inventories of all related hardware, utilizing existing documentation <br />• Develop understanding of current AV infrastructure <br />• Identify required current and future applications <br />• Define required security procedures and best practices for the implementation artd <br />operation of a new system <br />• Identify applicable potential bidders <br />• Modify Needs Analysis Summary report as needed <br />• Create and distribute Request for Proposal to qualified vendors <br />Deliverables: <br />Needs Analysis Report <br />Request for Proposal (RFP) <br />Qualified Vendor List <br />Phase 2: Proposal Evaluation <br />The Proposal Evaluation phase would consist of the following tasks: <br />• Act as primary contact point for vendor Q&A <br />• Create an objective methodology for comparison on responses that will ensure that the <br />final decision will meet required oversight requirements <br />• Review each proposal and prepare an evaluation report with a detailed cost and capability <br />comparison <br />• Generate follow up questions if necessary for each vendor to ensure their REP response is <br />compliant, inclusive of all costs, complete and "apples to apples" comparable to other <br />vendors <br />• Provide recommendations, as appropriate, on vendor/solution suitability <br />• Schedule and participate in vendor presentations <br />• Assist with negotiating pricing and terms with final selected vendor for initial and <br />subsequent pricing issues (add-ons, maintenance). <br />• Review contract documentation, insuring best practices and completeness in sections <br />specific to AV systems. <br />REV: 12-21-16 JS <br />Page 9 of 10 <br />ATTY/AG R.2016.335/Tel aData <br />