AgdaPkt 2017-04-03 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager April 3, 2017 SUBJECT Approval of Agreement with Cal-West Lighting and Signal Maintenance, Inc. to Install Signal Battery Back Up Systems RECOMMENDATION By motion, approve and authorize the City Manager to execute the Agreement with Cal- West Lighting and Signal Maintenance Inc. of San Jose, California, in an amount not to exceed $140,000, and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded BACKGROUND The Public Works Services (PWS) Department operates and maintains the equipment for the City's 58 traffic signals. The traffic signals located on Woodside Road and on El Camino Real are the responsibility of CalTrans. Several of the City's intersections have Battery Backup Systems (BBS) and PWS staff issued a Notice Inviting Bids for the supply and installation of BBS at 21 locations. BBS provide power to the traffic signal system in the event that the electrical service from the utility company is unavailable for any reason. The BBS will provide energy to the signal system for approximately four hours. When normal electrical power is restored, the BBS automatically disengages, returning the system to normal operations. If normal electrical service is not restored before the energy in the BBS is exhausted, the intersection will go dark and motor vehicle operators are required to treat that intersection as a four way stop. The Department released a Notice Inviting Bids (NIB) in February, 2017 and three bids were returned by the deadline set forth in the NIB. ANALYSIS The bids were reviewed by staff. A bid comparison is provided below: VENDOR TOTAL AMOUNT Cal-West Signal & Lighting $140,000.00 Bear Electrical Solutions $186,450.00 JW Construction $256,410.00 6.1.B. - Page 1