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County of San Mateo <br />Public Works Mutual Aid Agreement <br />Procedures Guide <br />I. PURPOSE <br />The purpose of this Procedures Guide is to provide Parties to the Public Works Mutual Aid <br />Agreement with a practical set of guidelines on how to effectively provide and receive <br />public works assistance. The terms of the Agreement shall govern in the event there is any <br />actual or apparent conflict between this procedure guide and the Agreement. The following <br />provisions are suggested guidelines only and not binding on any agency. These provisions <br />should be modified and expanded as necessary to meet the unique needs, emergency <br />organizational structure, and working relationships of each operational and regional area. <br />11. TENETS OF OPERATIONAL AREA PUBLIC WORKS MUTUAL AID <br />1. The most effective means of providing timely assistance to a jurisdiction impacted by a <br />disaster is to have agreements in place in advance of the disaster. <br />2. Assistance is voluntary. <br />3. Assistance provided shall be reimbursed by the requesting jurisdiction. <br />4. Jurisdictions should reasonably commit their own resources before requesting mutual aid. <br />5. A Proclamation of a Local Emergency is necessary to activate the agreement, unless <br />waived by the Parties per paragraph 3 of the Agreement. <br />b. Cooperative planning and training are desirable to enhance the effectiveness of providing <br />mutual aid when needed. <br />III. PROCEDURES FOR PUBLIC WORKS MUTUAL AID <br />1. Desienated Public Works Coordinator <br />The Agreement specifies that the "Coordinator" shall mean the person designated by each <br />party to act on behalf of that party on all matters relative to public works mutual aid, <br />including but not limited to requests, responses and reimbursement. <br />It is suggested that the Coordinator be a person who during a disaster would be authorized <br />to request public works resources and bind their agency for the cost of these resources. The <br />Coordinator should also be in a position to authorize the providing agency to release <br />personnel and equipment to the agency impacted by the disaster. <br />County of San Mateo <br />Public Works Mutual Aid Agreement <br />Procedure Guide <br />1 <br />