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Information for Bids Page 4 of 16 G. Late Bids - Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes. H. Public OpeninQ of Bids - Each bid, irrespective of any defects or irregularities, that has been received prior to the deadline for receipt of bids, except those that have been properly withdrawn, will be publicly opened by a representative of the City Clerk's Office at the date and time announced for such opening. If one or more members of the public are present, the name and address of each bidder and the total amount of each bid will be read aloud at or shortly following the deadline for receipt of bids. I. Bid to Remain Open - The bidder shall guarantee its bid for a period of ninety (90) calendar days from the date of bid opening. J. Non-Collusion Certification - By submitting a bid, bidder is certifying that it has not directly or indirectly been collusive with any other bidder in the preparation and submission of the bid. If at any time it shall be found that the bidder to whom a contract has been awarded has, in presenting the bid, colluded with any other party or parties, said bidder shall be liable to the City for all loss or damage which the City has or may suffer as the result of the collusive activity, including, but not limited to, the cost of advertising and awarding a new contract. K. Bid Evaluation - Information Technology Division of the City will evaluate all bids received to determine if the bidder'is responsive and responsible. A bidder will be deemed to be responsive if it has submitted a bid that conforms in all material respects to the requirements of the Bid Documents. A bidder will be deemed to be responsible if the bidder: 1. Has the ability, capacity, experience and skill to provide the goods in accordance with the bid specifications; 2. Has the ability to provide the goods promptly or within the time specified, without delay; 3. Has equipment, facilities and resources of such capacity and location to enable it to provide the goods; 4. Is able to provide future maintenance, repair, parts and service for goods, if required by the bid specifications; 5. Has a record of satisfactory or better performance under prior contracts with the City and other purchasers; and 6. Has complied with laws, regulations, guidelines and orders governing prior or existing contracts. L. Discrepancies in Bid Form - If there are unit price bid items on the Bid Form and the total amount indicated for a unit price bid item does not equal the product of the unit price and quantity listed, the unit price shall govern, and the total amount for the bid item shall be adjusted accordingly. Likewise, if there is more than one bid item on the Bid Form ànd the total does not equal the sum of the bid items, the individual amounts of the bid items shall govern, and the total shall be adjusted accordingly. M. Tie Bids - In the event that an identical price is received from two or more responsive and responsible bidders, the City may re-advertise for bids or the successful bidder may be determined by the casting of lots with the tie bidders in public at a date and time set by City's Purchasing Officer. N. City of Redwood City Business License - The successful bidder must either possess a current, valid Redwood City business license or must have submitted a Redwood City business license application and fee at the time of contract award. O. Contract Award - Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance of a bid will be evidenced by a written Purchase Order In addition to the attached contract delivered to the successful bidder. The amount of contract award will require City Council approval. P. Contract Documents - Contract documents will consist of this bid invitation; its attachment(s) and addenda, if any; the successful bidder's completed and signed Bid Form; the successful bidder's proof of insurance coverage; and a Purchase Order issued by the Redwood City Finance Department. Q. Reservations - The City reserves the right to: 1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the deadline for receipt of bids; 2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in (j) -, ~.