Laserfiche WebLink
is satisfied with the software system, as well as the annual upgrades and support <br />provided by Sun Ridge. Redwood City Police Department personnel are also satisfied <br />with the product and support provided by Sun Ridge and have no plans to deviate from <br />the use of the system for the foreseeable future. <br /> <br />The original agreement for services between Sun Ridge and the City was approved by <br />City Council on May 21, 2007. Lately, the annual service and maintenance invoices <br />have exceeded earlier amounts. As such, Police Department staff has sought City <br />Council approval for payment. On March 14, 2016, City Council authorized the City <br />Manager to pay the annual RIMS service and maintenance invoice from February 8, <br />2016 to February 7, 2017, in the amount of $72,761. <br /> <br />Staff seeks City Council approval of the Software Support Services Agreement and <br />authorization of payment for the current annual service and maintenance invoice. This <br />will ensure continued functionality and support of this vital system. <br /> <br />Police Department personnel are currently coordinating with other City departments and <br />Sun Ridge to craft a multi-year service agreement to address software upgrades, <br />maintenance and service beyond February 2018. <br /> <br />ALTERNATIVES <br />City Council could choose not to approve the Software Support Services Agreement <br />and the payment of the Sun Ridge’s annual service agreement invoice. However, this <br />would negatively impact the Police Department’s ability to use this service and severely <br />hinder police operations. <br /> <br />FISCAL IMPACT <br />Funding of the $74,891 service invoice already exists within the Department’s budget. <br />Approval of this expenditure will have no increase or fiscal impact to the City, other than <br />that which was previously anticipated, and for which funds were budgeted. <br /> <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under CEQA as defined in the CEQA Guidelines, section <br />15378, because it has no potential for resulting in either a direct or foreseeable physical <br />change in the environment. <br /> <br /> <br />SEAN HART <br />LIEUTENANT <br /> <br />6.1.H. - Page 2