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Page | 9 SBWMA Recology Negotiations FAX Report 4/20/17 In February 2017, Heather Abrams left the City of Menlo Park and, thereby, stepped off the FAX Committee. Significant discussion occurred between the SBWMA Board of Directors and FAX committee members regarding their options on how to address this unexpected vacancy. The City Managers from two Member Agencies (Atherton and Menlo Park) each stated their interest in filling the vacancy on the FAX committee. On February 23, 2017, the SBWMA Board of Directors decided to keep the FAX committee at five city representatives and not to add anyone to the FAX committee. Eight FAX committee meetings were held between December 6, 2016 and March 28, 2017, and one additional joint TAC/FAX meeting was held on April 13, 2017. The primary purpose of this joint meeting was to seek input and feedback on the scope of services to be provided by Recology and provide recommendations to the Negotiation and FAX committees. The TAC/FAX committee reviewed the FAX Committee’s Findings and Recommendations prior to consideration by the SBWMA Board at their April 27 th meeting. SBWMA Negotiation Team Members The SBWMA staff established a Negotiations Team composed of SBWMA staff and consultants who had primary responsibility for direct negotiations with Recology. This team was established to provide continuity, support and expert navigation to the FAX committee during the negotiation process and provide the key deliverables of a draft Model Franchise Agreement and Recology’s cost proposal for rate year 2021 . These members are shown in Table 2. Table 2. SBWMA Negotiation Team Members SBWMA Negotiation Team Members Title Personnel SBWMA, Executive Director Joe La Mariana SBWMA, Sr. Facilities & Major Contracts Mgr. Hilary Gans Team Administrative Support Cyndi Urman, SBWMA, Tracie Bills (SCS Engineers) Solid Waste Industry Subject Matter Expert Ron Proto, RJ Proto Consulting Solid Waste Industry Financial Consultants, Lead Negotiators Bob Hilton, Tracy Swanborn, Marva Sheehan (HFH Consultants) SBWMA Attorney Jean Savaree, ADLC Recology Negotiation Team Members The Recology Negotiation Team consists of seven members, as shown in Table 3. 7.A - Page 19