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Page | 13 SBWMA Recology Negotiations FAX Report 4/20/17 information was gathered via SurveyMonkey and a response wa s requested by January 27, 2017. All but one Member Agency responded. Results of the Survey can be found in Attachment F. D. Redline Franchise Agreement Submittals In December 2016, the SBWMA staff provided a redline franchise agreement document to all Member Agency TAC members with the initial intent to seek feedback on any areas that would be a concern. This redline document was provided by Recology as an initial step during the negotiations process. An additional redline document was provided to the Member Agenc ies on April 20, 2017, which incorporated all feedback from Recology, the FAX committee, Negotiation committee and SBWMA staff. E. Monthly Board Briefings The SBWMA Executive Director provided negotiation progress updates to the SBWMA Board of Directors, on the related activities that had been performed during the previous month, including critical highlights of events, and next steps during the negotiation process. These updates were provided to the SBWMA Board on November 17th, 2016; January 26th, 2017; February 23rd, 2017; and March 23rd, 2017. 4. Negotiation Results This section provides overall results on committee feedback, achievements of negotiating goals and the benefits of the negotiated Recology offer. 4.1 Achievement of Negotiating Goals Since November, the SBWMA negotiation team held ten FAX Committee Meetings, two special TAC meetings in January and April, seven planned joint negotiation meetings, and also many phone meetings between Recology, HFH Consultants and SBWMA staff to continue moving the process forward to maintain the Board’s FAX schedule. Negotiations moved along smoothly, however, Recology’s initial cost proposal for the current agreement’s last rate year (2020) and the start of the presumed new agreement (2021) known as the “jump-off point” was not in line with Agency expectations, which was to remain under a two digit percent increase. Both parties agreed to hold subsequent final discussions during two all-day meetings that were conducted on April 4th and 6th, 2017. Although the negotiation team experienced a bit of a delay with negotiat ions, the team was able to obtain and include feedback from the SBWMA Technical Advisory Committee (TAC) at its April 13 th meeting, provide an amended and restated Model Franchise Agreement to the SBWMA Board of Directors at the April 27, 2017 meeting, to obtain Recology’s total revenue requirement estimated to perform these services in future rate year 2021 , and to establish a compensation adjustment methodology. These deliverables are highlighted in Section 5 to follow. The final goal of the process is to have the SBWMA Board of Directors approve these documents and for the SBMWA staff to provide assistance to each member agency to coordinate with Recology to finalize the contract language, specific scope of services and the pricing of additional services for their respective agency by December 31, 2017. A RFP process to solicit a new collection services provider will be initiated if at least 7.A - Page 23