Agmt17 NexLevel Information Technology, Inc.

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Attachment 1 to ExhibltA DELIVERABLES: Preliminary Budget Estimate— Redwood City; Preliminary Budget Estimate - Burlingame E 2.2 Prepare Estimated Timeline TASK DESCRIPTION: NexLevel will develop one estimated timeline for Redwood City and one for Burlingame. DELIVERABLES: Estimated Timeline — Redwood City; Estimated Timeline - Burlingame ;p r Based on our ERP consulting experience, we have broken this phase into three major activities: RFP, Select, and Negotiate. RFP The tasks in the RFP activity will consolidate all relevant information gathered in the prior phases to create an RFP that clearly defines the requirements and objectives of each city. NexLevel will prepare a comprehensive RFP outlining the business and systems requirements. While NexLevel will bring the Cities proven RFP templates and methods, we will also develop the RFP in accordance with the Cities purchasing guidelines and requirements. The quality and accuracy of vendor responses will be significantly improved using a well -organized, accurate, and clear RFP. A strong RFP is also critical as it provides the foundation for evaluating vendors and ultimately provides the basis for a solid agreement between the City and the successful vendor. The following table provides a detailed discussion of what each task will entail. Table 5 — RFP Activity Tasks and Deliverables 3.1 Prepare Draft RFP(s) TASK DESCRIPTION: NexLevel will prepare a draft RFP for review by the Project Stakeholders and identified key staff and we will meet with the Cities to determine if one or two RFPs are to be used. If the Cities have an existing preferred RFP template, NexLevel will conduct a review and compare the templates to NexLevel's proven ERP RFP template. In addition, if necessary, NexLevel will meet with the Cities purchasing and/or legal resources to verify RFP terms and conditions. At a minimum, an RFP should include the following components: purpose and objectives, background, evaluation criteria and selection process, timeline, submission requirements (including forms and templates), RFP terms and conditions, current environment descriptions, business and operations metrics (i.e. number of employees, users, vendors, purchase orders, etc.), functional requirements, technical requirements and standards, and pricing proposal submission requirements. DELIVERABLE: Draft RFP(s) 3.2 Review Draft RFP(s) with Stakeholders TASK DESCRIPTION: NexLevel recommends that the draft RFP be distributed to the Project Stakeholders and subject matter experts for careful review. After the staff has had the opportunity to review the RFP, NexLevel will conduct a workshop to address any changes, questions, or concerns. The workshop will provide an interactive forum to discuss the RFP content and to ensure a common understanding of the RFP content and upcoming procurement processes. DELIVERABLE: Final RFP(s) 3.3 Inform Potential Vendors of RFP Release REV. 06-15-17 JS Page 21 of 28 ATN/AGR/2017.127/NEXLEVEL-FSR CONSULTANT