AgdaPkt 2017-07-24 Closed and Joint SA FPA

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6.1.B. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 24, 2017 SUBJECT Purchase of three 1500 GPM Fire Engines RECOMMENDATION By motion, approve and authorize the City Manager to execute San Jose F.D. Type -1 Tag -On Proposal for the purchase of three 1500 GPM Fire Engines in the amount of $1,799,994.39 from Hi -Tech Emergency Vehicle Service, Inc. of Oakdale, CA under the "Other Public Agency Purchases" provision of the City of San Jose's Solicitation Request for Bid 12-13-44 1500 GPM Fire Engines (Design & Build) BACKGROUND Redwood City's Fleet Replacement Program is designed to provide a structure for evaluating vehicles and equipment in order to replace them at the most economically advantageous point in their life cycle. At pre -described intervals, vehicles and equipment undergo a thorough evaluation including but not limited to, age, mileage, condition, maintenance history, downtime, anticipated future repairs, usage and vehicle capabilities. The Redwood City Fire Department (RCFD) has three engines that are scheduled for replacement in the current fiscal year. Representatives from the Fire Department and the Public Works Services Department (PWS) have agreed that the three replacement engines should be 1500 GPM fire engines, as they will meet the performance requirements of the Fire Department. The City of San Jose conducted a bid in 2013 for 1500 GPM fire engines and Hi -Tech Emergency Vehicle Service, Inc. was found to be the lowest responsible bidder and was awarded the contract. The contract was awarded in 2013 for a period of one year, with seven additional terms of one year, for a total contract life of eight years. ANALYSIS When buying equipment, the City follows Article VII of Chapter 2 of the Redwood City Municipal Code (Purchasing Ordinance). The Purchasing Ordinance provides for competitive bidding so that the City may get the best possible benefit of the process. However, the Purchasing Ordinance recognizes that in certain situations alternative procedures may be utilized.