AgdaPkt 2017-07-24 Closed and Joint SA FPA

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6.3.C. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 24, 2017 SUBJECT Authorize Agreements for Design and Project Management for 101/84 Interchange Project and Adopt Resolution Approving a Cooperative Agreement with CalTrans in Support of the 101/84 Project RECOMMENDATION 1) By motion, approve and authorize the City Manager to execute the Agreement for Professional Services with AECOM Technical Services, Inc. in the amount of $7,187,555 for design services and authorize the City Manager to amend the Agreement, if necessary, up to 10% of the Agreement amount, not to exceed $7,906,310; and 2) By motion, approve and authorize the City Manager to execute Amendment No. 4 to Agreement for Professional Services with Krupka Consulting in the amount of $335,000 (not to exceed $842,000 in total) for project management services; and 3) Adopt Resolution approving a Cooperative Agreement with the California Department of Transportation for State Independent Quality Assurance of the Plans, Specifications and Estimate (PS&E), Right of Way Support (R/W Support), and Right of Way Capital (R/W Capital) Phases for the 101/84 Interchange Project BACKGROUND In coordination with Caltrans and the San Mateo County Transportation Authority (TA), the City successfully completed the Project Approval and Environmental Document (PA&ED) phase of the 101/84 Interchange Project. The Project Report and Initial Study with Negative Declaration/Environmental Assessment with Finding of No Significant Impact were completed and approved in December 2016. URS led the design team and Krupka Consulting provided project management services. During the course of the PA&ED contract, URS was acquired by AECOM. To advance the project, the City is beginning work on the Plans, Specifications, and Estimate and Right of Way (PS&E & RM) phases. Entering a new phase of work requires: • A new cooperative agreement with Caltrans to outline our respective roles and responsibilities, • A new agreement with a qualified design team to complete the work, and • An amendment for project management services to oversee and manage the project of behalf of the City.