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6.3.C. - Page 14 <br />AGREEMENT 04-2614 <br />Project No. 0414000032 <br />52. PARTNERS will maintain, and will ensure that any party hired by PARTNERS to <br />participate in OBLIGATIONS will maintain, a financial management system that conforms to <br />Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and <br />segregate incurred PROJECT costs and billings. <br />53. PARTNERS will maintain and make available to each other all OBLIGATIONS - <br />related documents, including financial data, during the term of this AGREEMENT. <br />PARTNERS will retain all OBLIGATIONS -related records for three (3) years after the final <br />voucher. <br />54. If the PROJECT expends state or federal funds, each PARTNER will undergo an <br />annual audit in accordance with the Single Audit Act and the federal Office of Management and <br />Budget (OMB) Circular A-133. <br />55. If the PROJECT expends federal funds, any PARTNER that hires an A&E <br />consultant to perform OBLIGATION on any part of the PROJECT will ensure that the <br />procurement of the consultant and the consultant overhead costs are in accordance with Chapter <br />10 of the Local Assistance Procedures Manual. <br />56. If OBLIGATION stops for any reason, IMPLEMENTING AGENCY will place the <br />PROJECT right-of-way in a safe and operable condition acceptable to CALTRANS. <br />57. If OBLIGATION stops for any reason, each PARTNER will continue to implement <br />all of its applicable commitments and conditions included in the PROJECT environmental <br />documentation, permits, agreements, or approvals that are in effect at the time that OBLIGATION <br />stops, as they apply to each PARTNER's responsibilities in this AGREEMENT, in order to keep <br />the PROJECT in environmental compliance until OBLIGATION resumes. <br />58. Fines, interest, or penalties levied against a PARTNER will be paid by the <br />PARTNER whose action or lack of action caused the levy. <br />59. CITY will furnish CALTRANS with the Project History Files related to the <br />PROJECT facilities on SHS within sixty (60) days following the completion of each PROJECT <br />COMPONENT. CITY will prepare the Project History File in accordance with the Project <br />Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring <br />binder and on a CD ROM in PDF format. <br />ATTY/AGR/2017.161/CALTRANS CO-OP AGR 101/84 PS&E <br />REV: 07-12-17 PR <br />9of19 <br />