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6.3.C. - Page 122 <br />measures, and process formal change requests in a consistent, integrated change <br />control manner. <br />Budqet Control - Consultant will use the PS&E and RMI consultants' contract budgets <br />to compare the approved baseline cumulative cost distribution over time with actual <br />cumulative expenditures to determine potential changes to the baseline budget, keeping <br />funding requirements clearly in view. <br />Consultant will prepare forecasts of cost to complete and the cost estimate at <br />completion at routine intervals based on performance. Consultant will use the cost <br />performance assessments along with scope and schedule performance measures to <br />prepare its progress reports. Consultant will review and analyze potential changes <br />required or requested, including corrective or preventive actions, and process formal <br />change requests in a consistent, integrated change control manner. <br />Consultant will prepare and submit monthly progress reports and quarterly <br />reimbursement claim requests to the TA. <br />4. Quality Assurance and Project Integration <br />It is anticipated that City's customary quality assurance and quality control procedures, <br />supplemented by appropriate Caltrans and TA procedures, will be used for the Project. <br />Respective standards, codes and regulations will provide the framework for achieving <br />quality. <br />Consultant will monitor quality activities of the PS&E and RMI consultants and Project <br />team and document observations and findings. This process will measure quality, define <br />changes required and validate that appropriate changes are integrated into deliverables. <br />This will also consider integration of the Project with other capital infrastructure projects <br />and land use and development plans. Lessons learned will be documented. Consultant <br />will review and analyze potential changes required or requested, including corrective or <br />preventive actions, and process formal change requests in a consistent, integrated <br />change control manner. The quality management activities and processes may be <br />updated to incorporate the results of quality management activities. <br />5. Risk Management <br />It is anticipated that City's customary risk management procedures, supplemented by <br />appropriate Caltrans and TA procedures, will be applied in the Project. Consultant will <br />meet with the Project team, and others as needed, to review and categorize the PS&E <br />and RMI consultants' identified risks (sample categories include technical, external, <br />organizational, and project management) and possible nigh -level risk management <br />activities. <br />Consultant will be responsible for monitoring Project risks and communicating regularly <br />with City, including convening risk management meetings. These meetings are <br />envisioned as workshops discussing and defining techniques for qualitative and <br />quantitative risk analysis as well as controlling or mitigating risks and identifying <br />necessary Project changes. <br />REV: 07-06-17 JS <br />Page S of 6 <br />ATTYIAGR.Amend No. 4 /Krupka Consulting <br />