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"-~VANIR ...... ATTACHMENT "A" ... Constn4ction Management, Inc. 1735 Technology Drive. Suite 720 San Jose. CA 95110 (408) 467,9800 (408) 467-9808 FAX February 13, 1997 Jon Lynch, Chief Civil Engineer City of Redwood City 1020 Middlefield Road Redwood City, CA 94063 Re: General Conditions of the Contract Dear Jon: During the management oversight meeting of January 27, 1997 the issue of certain general condition costs that would nonnally be borne by the general contrador or the owner was reviewed. These items include the following general costs: temporary trailer rental and hoOk up, phone charges, copy machine, office furnishings, Fedex charges, office maintenance, sanitary facilities and temporary signage. Since the contrad has been divided into three contrads, with no contractor on site for the full duration of the project, these general conditions need to be paid by the owner. In order to facilitate the procurement of these items, Vanir offered to procure these items and to bill the client monthly, without markup. Full documentation as a reimbursable cost will be provided by Vanir. At the meeting of January 27, 1997 this approach was approved and Vanir has moved forward with the procurement of many of these items. Therefore we request that the city and district issue a contrad amendment to Vanir in the not-to- exceed amount of $25,000 for these expenses. ($12,500 per entity). The current budget will cover these costs without adding funds to the project. The breakdown of the cost is as follows: 1. Temporary office and setup, cleaning $ 8,000 2. Office equipment rental and phone charges $10,000 3. Office furnishings $ 1,000 4. Courier charges and office utility expenses $ 4.000 5. Sanitary Facilities $ 2,000 Total $25,000 Sacramento Los Angeles San Diego San Bernardino San Luis Obispo San Jose Belle vue . .__W'. ..,...........-