AgdaPkt 2017-08-28 Joint SA PFA - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager August 28, 2017 SUBJECT Final Acceptance – Walnut Street and Maple Street Sewer Interceptor Improvement Project RECOMMENDATION By motion, accept the Walnut Street and Maple Street Sewer Interceptor Improvement Project, and authorize the release of bonds and the retention of contract payments according to City procedures BACKGROUND On April 25, 2016, the City Council approved the Award of Contract for the Walnut Street and Maple Street Sewer Interceptor Improvement Project. The project included the installation of a new 60” sewer main crossing under Highway 101, and two interceptor structures. These improvements allowed the City to make use of the existing 48” sewer main that is remaining in service while adding a new pipeline to improve the reliability of the sanitary sewer system. The new improvements also added additional capacity and flexibility at a critical location where all of the wastewater generated west of U.S. Highway 101 is conveyed under the highway. ANALYSIS The contract was awarded for a base bid of $2,708,000.00. The project was successfully completed in accordance with the plans and specifications. Change orders were issued totaling $199,008.15. The final contract amount is $2,907,008.15 which is 7.35% more than the initially awarded contract amount, but still within the contract amount authorized by the City Council. Change orders were due to unforeseen field conditions that resulted in additional work requested by the City that was not within the original scope of work, but was necessary to complete the project. ALTERNATIVES Council may choose not to accept the project or not authorize the release of bonds and retention of contract payments which would be contrary to the terms of the contract and public contracting code. FISCAL IMPACT Funds for this specific project were approved and appropriated in the budget for Fiscal Year 2015/16 – Sewer Fund Capital Projects, Walnut Street Interceptor Replacement. 6.2.A. - Page 1