AgdaPkt 2017-08-28 Joint SA PFA - Laserfiche WebLink

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ANALYSIS On November 28, 2016, the City Council awarded the construction contract for the Redwood Shores Potable Water Transmission System Seismic Improvement Project to Con-Quest Contractors, Inc. of San Francisco for the responsive and responsible low bid of $1,073,950.00. Construction began in February 2017 and reached substantial completion in June 2017. In total the project constructed: 1. Two emergency bypass connections on the Topaz Transmission Pipeline; 2. Six emergency bypass connections in the local water system in the Redwood Shores area comprising of two fire hydrants and one in-line valve at Twin Dolphins Drive; and two in-line valves and one fire hydrant at Marine Parkway. In addition, the contractor provided: 1. 1,100 linear feet of 12-inch emergency hose; 2. Trailer and deployment reel; and 3. Six fire hydrant adaptors. Three contract change orders were issued for unforeseen field conditions. The change orders resulted in a net cost decrease of $20,699.91 or -1.92% of the contract amount. Staff recommends project acceptance to meet the CalOES/FEMA grant project close- out deadline of the end of August 2017. Staff will continue to negotiate a potential credit/discount back to the City for the trailer, reel, and hose having been delayed by the manufacturer, prior to releasing retention. ALTERNATIVES Council may choose not to accept the project or authorize the release of bonds and retention; however, this would be contrary to the terms of the contract, prior Council action, and public contracting code and risk the loss of Cal/OES grant funding for this project. FISCAL IMPACT Funds for the general work of this project were approved and appropriated in the Fiscal Year 2015/16 budget as Water Fund Capital Projects – Water System Seismic Update. Supplemental funding in the amount of $400,000.00 has been transferred from the Water Fund Capital Projects – Distribution System Replacement Program. Seventy five percent of the project’s construction cost will be reimbursed by FEMA/Cal OES through the FY2012 Pre-Disaster Mitigation Competitive Grant that was accepted by the City Council on September 9, 2013. ENVIRONMENTAL REVIEW As the lead agency, City of Redwood City has determined that the Redwood Shores Potable Water Transmission System Seismic Improvement Project meets the California 6.2.B. - Page 2