AgdaPkt 2002-05-20 - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager May 20, 2002 Subject Purchase of Sandbag Making Equipment Recommendation By motion approve the purchase of one (1) automatic sandbagging equipment in the amount of $11,340.00 from The Bag Lady, Inc. Background In October 2000, City Council adopted Resolution No. 14050 authorizing Public Works Services to purchase an Automatic Speed Sandbagg'r, Model ASB 3 from Hogan Manufacturing, Inc. of Escalon, California for $15,155.00. The City took delivery of "sandbagg'r" in November 2000, and it never performed according to the manufacturer's representations. The machine was prone to jamming and could not be used with all types of sand fill material, as the manufacturer had stated. On September 25, 2001, PWS made the decision to return the machine and requested a refund, after giving the company several months to correct problems through adjustments and engineering changes. The machine just could not perform at the level required to meet the City's needs. The refunded amount was $13,940. The city received three bids for the purchase a replacement sandbagger, shown below (not including sales tax): (a) The Sandbagger $24,500 (b) Megga Bagger $16,500 (c) The Bag Lady, Inc. $10,500 The Bag Lady, Inc. is the responsible Iow bidder. Public Works Services proposes that the City purchase a skid-mounted Model MB-2, which has an average output of 800 bags per hour. The skid-mounted version adds mobility and flexible use of the equipment by allowing crews to make sandbags on-site at the resident pick-up location, if desired rather than in the Corp Yard; thus, skipping the step of transporting the sandbags to the pick-up location after they are made. The City makes approximately five to ten thousand sandbags yearly. Having our own equipment will allow the City to plan, schedule and respond to any emergency need for sandbags or merely replenish depleted supplies, as needed, throughout the winter. Alternative Without the sand bagger machine, the City will have to resume borrowing sandbagger equipment from the County at the beginning of the wet season, which based on past experience impairs our emergency preparedness. Fiscal Impact The total cost of the sandbagging equipment is $11,340 including 6% tax. Payment is available from the refunded monies for the returned sandbagger. The original purchase was approved in the FY. 00-01 operating,, budget. Marilyn W. Harang Gordon Mann, Acting Ed Everet~E Public Works Superintendent Public Works Services Director City Manager Attachment: Resolution