AgdaPkt 2005-03-14 - Laserfiche WebLink

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�.3.�-J f�EP �T To the Honorable May�or and City Council From the Cit�/ Manager March 14, 2005 Subject Adopting Administrative Policy No. 36 Recommendation It is recommended that the City Council approve a resolution that adopts Administrative Policy No. 36 which extends authority to the City Manager to do the following: 1) enter into certain agreements under which the City is providing a service, 2) execute certain membership agreements, 3) execute certain multi-year lease and tenancy agreements, and, 4) execute certain fiscal agent agreements. Background In November 2002, the City Council adopted an ordinance that established, among other matters, the limits of contracts that the City Manager may enter into without Council approval and the limits of general liability claims and workers' compensation claims that the City Manager may settle without Council approval. Since that time staff, has become aware of several other business transactions where the approval of which is not defined. By default, each of these items must be submitted to � Council. These items along with staff's recommendation for the limits under which the City Manager may execute such agreements are as follows: Membership Agreements — It is recommended that the City Manager be authorized to execute agreements, such as the City's membership in the League of California Cities, where the dues do not exceed $60,000 per year. Multi-Year (and agreements less than one year) Lease Agreements — It is recommended that the City Manager be authorized to enter into agreements, such as leases for storage of City records, office space, or leases of personal property, where the annual lease payments do not exceed $60,000. Agreements Where the City is Providing a Service — Periodically the City has the opportunity to provide services, such as Human Resources training or Information Technology support, to other parties. In situations where the total annual revenues the City will generate by way of such agreements do not exceed $2.00,000 per year, it is recommended that the City Manager be authorized to enter into these agreements without Council approval. Fiscal Agent Agreements — The City acts as the fiscal agent for Redwood City 2020 and administers grants and service agreements on behalf of Redwood City 2020. It is recommended that the City Manager be authorized to enter into fiscal agent agreements whenever the revenue does not exceed $300,000 or the expenditures do not exceed $100,000.