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<br />0 Procure a computer tape of sales/use tax permit records from the State Board of <br />Equalization (SBE), <br /> <br />0 Analyze sales tax distribution reports provided by the SBE for five or more of the <br />most recent consecutive quarters. <br /> <br />0 Clean-up, standardize and computerize. data from City's quarterly sales tax <br />distribution reports provided by SSE for previous quarters, current quarter and each <br />future quarter service is provided. <br /> <br />0 Prepare an aggregated list of business entities on electronic media; this list is <br />qlerived from multiple private and public sources (hard copy and electronic), including <br />specialized business listings and directories, and the City's revenue payment files. <br /> <br />0 Çlean, standardize and integrate, in address-order, each entity's business name, <br />address and payment file information, to eliminate redundancies, using MMC's <br />proprietary software. <br /> <br />0 Physically canvas commercial/industrial area within the City's borders. <br /> <br />0 Develop a target list of potential point of sale/use reporting errors/omissions based <br />on: <br /> <br />1) An electronic comparison of MMC's comprehensive inventory against the SSE's <br />quarterly distributions for the City, and <br /> <br />2) An analysis of each potentially misallocated account based on proprietary <br />guidelines established by MMC, <br /> <br />0 Meet with designated City official(s) to review service objectives and scope, MMC <br />workplan schedule, public relations and logistical matters. <br /> <br />0 Contact personnel in sales, operations and/or tax accounting at each target business <br />to determine whether a point-of-sale/use reporting error exists, (Note: this is <br />accomplished with the highest regard to discretion and professional conduct. MMC's <br />allocation audits are predicated on a non-controversial, constructive public relations <br />approach which emphasizes the importance of each business to the City and the <br />mutual benefits of correcting reporting errors.) <br /> <br />0 Provide to the City and SSE reports addressing each taxpayer reporting error <br />individually, including the business name, address, telephone number, California <br />sales tax permit number, individuals contacted, date(s) of contact, nature of <br />business, reason(s) for error, recommended corrective procedure and, if available, <br />estimated sales/use tax revenue which should be forthcoming to the City, <br /> <br />0 MMC may also provide suggested language for letters to be sent to the taxpayers <br />and/or SSE from the City (or from MMC on behalf of the City) urging cooperation in <br />promptly correcting the distribution error. <br /> <br />0 Respond to negative findings by SSE with timely reconfirmation documentation in <br />order tc' preserve the City'S original cates of f.:now!edge. <br /> <br />0 Receive and process registration control record information monthly, <br /> <br />0 Receive and process sales tax distribution reports quarterly. <br /> <br />0 Coordinate with the taxpayer and State Board of Equalization to make the necessary <br />corrections and collect eligible back quarters amounts, <br /> <br />0 Monitor and analyze the quarterly distribution reports with an audit focus on the <br />following: <br />