AgdaPkt 2005-04-25 - Laserfiche WebLink

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¿'. /c? - / REPORT To the Honorable Mayor and City Council From the City Manager April 25, 2005 . . Subject Purchase of eleven (11) 2005 Toyota Prius Hybrid Sedans Recommendation By motion, authorize the purchase of eleven (11) Toyota Prius Hybrid Sedans in the amount of $ 277,402.51 from Toyota 101 of Redwood City, CA. Background The Public Works Services Department, in conjunction with internal customer departments developed vehicle specifications for the scheduled replacement of eight existing vehicles and the approved purchase of three additional vehicles for the City's Fleet. The purpose of the additional vehicles is for two new water conservation positions and one new water quality position in the Public Works Services Oepartment. The City Clerk advertised the bid invitation with copies of the bid being mailed to eight vendors including one local dealership. The two bids received were opened by the City Clerk on April 6, 2005 which are summarized as follows: Toyota 101 Redwood City, CA $277,402.51 $278,163.00 Toyota Sunnyvale Sunnyvale, CA The low bid from Toyota 101 represents a per unit fleet cost of $25,218.41 which is $1,927.00 below market retail value. Staff considers their bid to be a good and responsive bid. The Toyota Prius received one of the highest "green scores" for energy efficiency. The green score is a numeric value of the vehicle's environmental friendliness. It is not based solely on fuel economy. but also incorporates tailpipe emissions and emissions of gases that cause global warming. Fifteen staff members in various departments conducted extensive evaluations of the Toyota Prius Hybrid Vehicle to determine its viability as a city vehicle in different job functions. Evaluation results were very positive and staff has found this hybrid vehicle will fit into many city job applications. Alternative Currently the eight existing vehicles which are scheduled to be replaced have met and or exceeded their useful life cycle. It would not be economically sound to invest in the continued use and repair of these vehicles if they were to experience a major breakdown due to their age and condition. The alternative of not replacing these vehicles or purchasing the additional vehicles would impact the operational requirements of the customer departments since these vehicles are used daily for fieldwork.