AgdaPkt 2000-03-27 - Laserfiche WebLink

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.3 c.-I March 27, 2000 Subject Task Order No.1 with Andrew Leahy, Civil Engineer for Professional Engineering Services: Final Design of Cordilleras Creek Bank Erosion Repair near Industrial Way and Contract closeout. Recommendation Approve Task Order No.1 with Andrew Leahy for an amount not to exceed $454.00. Background City Council awarded a contract to Andrew Leahy in June 1999 to complete the final design of the bank repair along Cordilleras Creek near Industrial Way. The scope of the contractincluded six (6) site visits to provide engineering support during construction. However, additional site visits and some construction supervision became necessary because of unforeseen problems at the construction site. The California Conservation Corps (CCC), which was retained to perform the construction work, did not provide an adequate number of experienced crew members required for the job. Its crews statewide were called away to respond to the many forest fires that plagued the State in the early fall. Further, the construction site proved difficult to manage because the high ground water level frequently caused flooding during excavation, requiring constant de- watering of the site with small pumps. The periodic surges of high tides impacted the site, often seeping through the site's channel diversion pipe and sandbag wall. Changes to the design had to be made in the field. These circumstances required the engineer to spend more hours in the field, and to write follow-up inspection and progress reports on the work as it proceeded to document the changing conditions. Most of these costs were covered by the contingency funds with the exception of $137.14. Additionally, Mr. Leahy's subconsultant, LSA Associates purchased the native plant materials required by the Fish & Game permit. Because the plants had to be collected from several different locations around the Bay Area, the City asked the consultant to get them and bring them to the project site. The costs were charged to the subconsultant and are an eligible reimbursable expense. The cost of the plants is $315.99. The total amount over the contract and the final payment is $453.13, a 2.6% increase over the original contract amount. With this final payment, the contract can be closed out. The total adjusted contract value will be $17,622.13. Fiscal Impact The funds are available in the approved FY 98/99 Cordilleras Creek CIP project to cover the task order amount. Total project will come in at or belo the budget. ræ~ Peter Ingram d Everett " Public Works Services irector City Manager Attachment 1) Task Order No.1 ""T-"~' ,