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3�-� �� �� To the H+�n+�rai�te Il��s�� nd ��y Ca��r�c��' Fro�n t�e.� ' �II�� er April 24, 20Q0 Subject Task Order No. 2— Grossmann Design Group Recommendation Approve Task Order No. 2 with Grossmann Design Group for an additional expenditure to their contract for Architectural Design Services for the Heating, Ventilating, Air Conditioning (HVAC) Projects at the� Veterans Memorial Senior Center, Senior Resourc� Center Build'rng, and the Fair Oaks Cammunity Cent�r, and the Veterans Memorial Senior Center Building Eaves and Gutter Repair Project, in an amount not to exceed $16,200. Background On August 19, 1997, the City Council approved an agreement with the Grossmann Design Group for Architectural Design Services for the following: • HVAC Replacement at the Veterans Memorial Senior Center, • Install Air Conditioning at the Senior Resource Center Building, • HVAC Replacement at the Fair Oaks Community Center Heating, and • Veterans Memorial Building Eaves and Gutter Repair Project. During the preliminary design, it became apparent that the estimated construction costs for replacing the HVAC units in these three facilities, and repairing the eaves and gutter system for the Veterans Memorial Building, would be well above the original estimated price. Because funds were insufficient to complete the necessary repairs, and replacement of the HVAC systems originally estimated for all the buildings, it was decided to delete the proposed work for the HVAC replacement at the Senior Resource Center Building, the HVAC replacement at the Fair Oaks Community Center, and the Veterans Memorial Senior Center Building Eaves and Gutter Repair Project, until funds become available. Task Order No. 1 was approved by City Council on September 21, 1998, for $10,308.00 to modify the design, and to complete the HVAC replacement and repairs at the Veterans Memorial Senior Center only. The design for replacing the HVAC system at the Fair Oaks Community Center and the Senior Resource Building, and eaves and gutter repair at the Veterans Memorial Senior Center was deleted. (The replacement of the HVAC system at the Veterans Memorial Senior Center is completed and we are awaiting PG&E's final connection.) Now that the funds have been programmed in the FY1999/2000 CIP (and future years) for Roof and HVAC Program, staff recommends issuance of Task Order No. 2 for . completing the design for replacing the inefficient and outdated existing HVAC system i _ . . .._._.._ _... _ _ ,