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3T Z <br /> Solid Waste Collections Rate Increase <br /> February 28, 2000 <br /> Page 2 <br /> malfunction of the equipment available. Consequently, it is not very plausible to keep a <br /> machine that is obsolete, does not meet our needs, and is not cost effective. <br /> To solve this situation the City Clerk department reviewed costs and bids for three <br /> different machines: <br /> Konica 7065 <br /> List Price: $33,915.00 <br /> Pitney Bowes <br /> List Price: $35 960.00 <br /> Xerox 5100A . <br /> List Price: $33,945.00 <br /> The required deliverables were: <br /> • An industrial type copy machine that will meet the current needs. <br /> • A machine that will copy quickly and efficiently, providing a high quality product. <br /> • A technical support plan to avoid delays in delivery of products being copied. <br /> • A cost-effective machine. <br /> Fiscal Impact <br /> • The maintenance for the current XEROX 1090 costs the Finance Department <br /> $960.63 while the new XEROX 5100A will cost $976.44 monthly on a 60 month <br /> lease, including the maintenance . plan. Therefore the cost will . be offset by the <br /> maintenance cost. already budgeted in the administrative support account. <br /> Furthermore, with this new equipment the City Clerk Dept. will not be outsourcing <br /> their Agenda packets, which will represent substantial savings. <br /> / q <br /> i � <br /> Silvia Ponte Patricia Howe Ed Everett <br /> Senior Deputy City Clerk City Cle�lc City Manager , <br /> Attachments: <br /> Exhibit A — Resolution <br /> Exhibit B - Lease Agreement <br />