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• 1 <br /> REPORT <br /> To the Honorable Mayor and City Council <br /> From the City Manager <br /> August 14, 2000 <br /> Subject <br /> Award of Bid for Automated Irrigation System Supply and Installation <br /> Recommendation <br /> Award the bid including all three alternates in the amount of $49,649.00 and execute an agreement <br /> with Enhanced Technical Services of Pacheco, California for the supply and installation of <br /> automated irrigation system components. <br /> Background <br /> On June 12, 2000 the City Council authorized advertising for bids for the supply and installation of <br /> automated irrigation system components including weather station and software to replace the <br /> existing irrigation controllers in Red Morton Community Park. On July 12, 2000 finro bids were <br /> opened by the City Clerk with Enhanced Technical Services (ETS) submitting the lowest <br /> responsibte base bid of $37,601.50. Scapes Inc. of Redwood City was the second bidder with a <br /> base bid of $38,858.00. The ETS bid including all alternates totals $49,649.50. The estimate for the <br /> work was $59,900.00. The award is within the $60,000 available in the Capital Improvement <br /> Program budget for this project. <br /> The bid is for the purchase and installation of a system that includes 9 controllers, a weather station <br /> and computer software that will control the Red Morton Park irrigation systems adjusting the <br /> controllers to optimize water usage. Several Bay Area municipalities currently use automated <br /> systems similar to what was specified and are very satisfied with the results of their performance. <br /> As you may recall, the program to convert to an automated irrigation system is intended to reduce <br /> water usage while optimizing plant and turf growth. Since funds were only allocated to initiate the <br /> initial phase of the conversion, over the next year staff intends to monitor actual water use <br /> comparing it to historical use to quantify realistic savings. Preliminary data suggests a 5-6 year <br /> payback at current water rates. The City has approximately 82 additional controllers that we intend <br /> to ultimately replace over the next several years provided that savings can be seen in this initial test <br /> phase. <br /> Alternative <br /> The alternative to executing an agreement is to not execute an agreement and not proceed with <br /> this project. <br /> Fiscal Impact <br /> Sufficient funds are available in the Capital Improvement Program budget (357-73733) in the <br /> amount of $60,000 to provide for this contract. <br /> . - � , <br /> � <br /> , <br /> .,�' - /'`, � <br /> ry H ver et i s Ed ve tt <br /> ark and Facilities Parks, creation and City Manager <br /> Sup rintendent Comm ity Services Director <br /> _� __ ._._,. _ _.__ .�. _ <br />