AgdaPkt 2002-03-11 - Laserfiche WebLink

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March 11, 2002 Subject 2001-2002 Emergency Electrical Repairs Service Recommendation By Motion, approve Change Order No. 1 for the 2001-2002 Emergency Electrical Repairs Service to S. G. Barber of Belmont, CA, in the amount of $11,500.00 Background The Emergency Electrical Repair Service provides traffic control signal and street light system repairs during non-work hours when City staff is not available. Other provisions for this service include repair of pole knock-downs, and cabinet and pole foundation repairs. On July 9, 2001, the City Council awarded the contract to S. G. Barber, Inc., of Belmont, CA, in the amount of $20,248.00. The not-to-exceed contract amount has been reached due to extraordinary repairs at several locations of the street light circuit along Marine Parkway and Redwood Shores Parkway. Follow-up investigation into the cause of the damaged circuits proved that the majority of damage was caused by the City's contractors performing roadway repairs on those streets. The contractor was found responsible for and has been invoiced for $8,500 for the damages. However, the contract amount must be increased to allow continued services. The City needs the ability to respond to future emergency electrical repairs. S. G. Barber was the responsible Iow bidder for this service and staff recommends increasing the contract amount through Change Order No. 1. Alternatives (1) Re-bid the contract. The contract amount anticipated for the remainder of the fiscal year is approximately $11,500. The time required to call for bids and award the Contract will further delay the ability to respond to traffic signal and street light emergencies. (2) Do not approve the change order. Staff will have difficulty effectively responding to traffic signal and street light emergencies. Each response will need to be bid on an individual basis which has resulted in higher costs and repair delays in the past. Page 1 of 2