AgdaPkt 2002-03-11 - Laserfiche WebLink

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IREPORT To the Honorable Mayor and City Council From the City Manager March 11, 2002 Subject Water Recycling Project Recommendation By motion, approve Task Order No. 3 to the professional consulting engineering services agreement with Kennedy/Jenks Consultants Background On January 28, 2002, the City Council approved Task Order No. 1 to the professional consulting engineering services agreement with Kennedy/Jenks Consultants, which authorized staff and Kennedy/Jenks to begin working directly with CalTrans, the San Mateo County Transportation Authority and their design consultants to conduct a pro-design study of the proposed Hwy. 101 bike path recycled water transmission line and develop a checklist of all technical requirements, permits, constraints and potential costs associated with the work. That work has proceeding very well and at this time CalTrans has agreed to allow the final design specifications and bid documents for the pipe to be completed and incorporated into the Highway 101 project. The not-to-exceed amount of Task Order No. 1 was $20,000.00. On February 4, 2002 the City Council accepted the Water Recycling Feasibility Study final report for the Redwood Shores area, produced by Kennedy/Jenks Consultants under the original agreement. On February 25, the City Council approved Task Order No. 2, which includes preparation of a cost effectiveness study, project financing plan and review of water rates and connection fees. That work is now under way. Time is of the essence, in that CalTrans intends to conduct their "100% design review" by the end of March 2002. Staff has been reassured that the critical tasks related to the pipe will be completed in time for the review, and that the City will not cause delays to the Highway 101 project as it is currently designed. The budget for TaSk Order No. 3 is set at a maximum of $73,400.00, or about 5.2% of the estimated $1.4 million construction cost of the proposed transmission line. The only viable alternative alignment for the pipe is to cross under 101 at Redwood Shores Parkway, run south on Industrial, then cross under the freeway again at Whipple. The estimated cost of this alternative is $4.2 million. There is no alternative alignment available on Inner Bair Island. While staff would like more time to assist the Council in weighing the pros and cons of the 101 bike path vs. the Bait Island path and bridge, the timing of the 101 project and the cost benefits of getting the recycled water transmission line located in the CalTrans right-of-way require continued rapid work by the City. Staff has directed the consulting engineer to be prepared to quickly develop a second design scenario in the 101 right-of- way, should CaITrans be persuaded to drop the bike path from the project. 1 of 2