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6: /c;-/ REPORT To Redevelopment Agency Board From the Executive Director July 25, 2005 Subject Amendment No.2 to Agreement with Freedman, Tung and Bottomley Urban Design (FTB) for Professional Consulting Services for the Downtown Precise Plan Recommendation Approve Amendment No.2 to Agreement for Professional Services with Freedman Tung and Bottomley (FTB) in the amount of $29,997 providing sufficient resources to complete FTB's work on the Downtown Precise Plan Background Amendment No.1 was approved by Council in April 2005 for $30,000. At that time it appeared that $30,000 would be sufficient to fund all FTB's remaining work on the Precise Plan as well as related but separate projects such as the planning for Depot Circle, the Gal Train baby-bullet and high speed rail possibilities, all of which have definite impacts on the form of Downtown and on the content of the Precise Plan. The meetings and work on the Precise Plan have been more extensive than anticipated. There is sufficientfunding left in the contract for the August 8, 2005 study session but not for the planned August 22, 2005 meeting. There is only sufficient funding left in the contract for one more coordination meeting with staff. Staff is therefore recommending this 2nd amendment that is intended to provide sufficient funding for the August 22, 2005 study session as well as the potential for three additional study sessions should they be needed. It also includes funding for two additional staff working sessions not originally included in the scope. We feel these two staff meetings are vital for the following reasons. The Precise Plan itself will become the new 'zoning ordinance' for all land use decisions in the downtown. It is imperative that the City's planning staff, with a wealth of practical experience of the community and with the specifics of the Downtown, have an opportunity to critique the Precise Plan recommendations and structure with FTB present in order to achieve a workable Precise Plan. Alternatives The allowance for each study session is $5,755, and for staff meetings the allowance per meeting is $3,488. If, for instance, Council wished to eliminate one study session, the total cost of this proposed 2nd Amendment would drop from $29,997 to $24,242. However, staff recommends that you approve the 2nd Amendment as presented, and not eliminate meetings at this time. Funds for additional study sessions will only be spent if Council explicitly decides that additional meetings are necessary; and if you do so decide it means that the contract does not have to be amended each time. REDEVSHARED_2005 STAFF REPORTS_O7-2005_Amend 2 FTB-Precise Plan 1