Laserfiche WebLink
EXHIBIT A (Revised 11/07/2017) <br />City of Redwood City and YMCA of Silicon Valley ‐ Schedule of Work <br />(Based upon ELS Work Plan previously submitted) <br />TASK #City SpaceYMCA SpaceCommon AreaCEQA % of Work Complete <br />STARTANTICIPATED CITY COUNCIL APPROVAL ON MONDAY, NOVEMBER 13, 2017 NOVWEEK 111/13 - 11/17 1% <br />(ELS PREPARES FOR UPCOMING MEETINGS WEEKS BEFORE COUNCIL APPROVAL, AND READY TO INITIATE  <br />PROCESS THE TUESDAY FOLLOWING THE 11/13 COUNCIL SESSION) <br />1 TASK 1 – PROJECT UNDERSTANDING AND CONFIRMATION NOVWEEK 111/13 - 11/17 3% <br />Architect gathers programming information from Meet w/CEQA Consultant <br />City / YMCA. Incorporate current City and YMCA and Planning <br />budget assumptions, facility sizing and <br />architectural style input prior to kick-off meeting. <br />2 TASK 2 – KICK-OFF, SITE WALK and ASSESSMENT, AND PROGRAM ANALYSIS NOVWEEK 1 ‐ 3 11/13 - 11/17 7% <br />HOLIDAY BREAK (THANKSGIVING ‐ WEEK ‐ ELS WILL BE WORKING M, TU, W THIS WEEK)NOVWEEK 211/23 ‐ 11/27 <br />Kick-off meeting with City and YMCA Project Team WEEK 330‐Nov <br />Present synthesized programming information <br />Discuss where there is clarity / challenges <br />Future items to discuss and evaluate <br />3 TASK 3 – ALTERNATIVES and/or Phase I CONCEPT CONFIRMATION AND SELECTION NOV/DECWEEKS 1 ‐ 3 11/13 - 12/1 10% <br />City's Program/YMCA program/Common AreaUpdate with CEQA <br />Draft Building draft building designProgrammingConsultantant <br />Design - Options Options and Alternatives <br />and alternatives <br />Stakeholder Meetings in Advance of Community Workshop #1 DECWEEKS 3 or 4 01/02 ‐ 01/12 <br />City Commissions <br />YMCA Committees <br />HOLIDAY BREAK <br />HANUKKAH 12/12 ‐ 12/20 ‐ ELS WILL BE WORKING DECWEEK 6 <br />CHRISTMAS + NEW YEARS ‐ ELS WILL BE CLOSED THIS WEEK ‐ REOPENING JAN 2, 2018DECWEEK 7 <br />3.2 Community Information & Information Gathering Workshop #1 JANWEEK 801/02 ‐ 01/05 <br />4 TASK 4 – MASTER PLAN CONCEPT ALTERNATIVES and PREFERRED MASTER PLAN CONCEPT SELECTION JANWEEKS 4 ‐ 812/4 ‐ 12/2220% <br />TASK 4 – MASTER PLAN CONCEPT ALTERNATIVES and JANWEEK 801/02 ‐ 01/05 <br />PREFERRED MASTER PLAN CONCEPT SELECTION ‐ Continues following Holiday Break <br />4.2. City-YMCA Internal Workshop. Update with CEQA JANWEEK 801/02 ‐ 01/05 <br />Consultantant <br />Stakeholder Meetings in Advance of Community Workshop #2 JANWEEKS 8 ‐ 901/02 ‐ 01/12 <br />City Commissions <br />YMCA Committees <br />4.3. Community Workshop #2 JANWEEK 1001/08 ‐ 01/12 <br />5 TASK 5 – DRAFT SITE PLAN/BUILDING MASSING/PROJECT DESCRIPTION JANWEEKS 10 ‐ 1101/15 ‐ 01/2625% <br />Task 5.1. Preferred Site and Architectural Massing Concept Established Update with CEQA JAN/FEBWEEKS 10 ‐ 12 01/15 ‐ 02/02 <br />Consultantant <br />6 TASK 6 – FINAL PRESENTATION - SITE PLAN/BUILDING MASSING/PROJECT DESCRIPTION FEB WEEK 1302/05 ‐ 02/0930% <br />Task 6.1. Final Master Plan Drawings FEB WEEK 1302/05 ‐ 02/09 <br />Task 6.3. Final Design Package Update with CEQA FEB WEEK 1302/05 ‐ 02/09 <br />Consultantant <br />7 TASK 7 - FINAL MASTER PLAN ROLL-OUT FEBWEEK 1302/05 ‐ 02/0935% <br />Stakeholder Meetings in Advance of Community Workshop #3 ‐ Initial Cost Estimate Review FEBWEEK 12 or 1301/29 ‐ 02/09 <br />City Commissions <br />YMCA Committees <br />7.1. Community Workshop #3 - FEBWEEK 1302/05 ‐ 02/09 <br />FINAL WORKSHOP BEFORE PRESENTING TO CITY COUNCIL AND YMCA BOARD FOR APPROVAL <br />AND ADVANCING TO SCHEMATIC DESIGN <br />YMCA BOARD APPROVAL OF FINAL MASTER PLAN (Schedule Meeting with YMCA Board sometime between 02/12 and 02/26)FEBWEEKS 14 ‐15 02/12 ‐ 02/23 40% <br />CITY COUNCIL APPROVAL OF FINAL MASTER PLAN (Set Date ‐ 4th Monday of February:  02/26)FEB/MARWEEK 1602/26 ‐ 03/02 40% <br />8 TASK 8 – Schematic Design - Reviews at 3 week intervals with all necessary stakeholder groups MAR to MAYWEEK 17 ‐ 3003/05 ‐ 06/0840% <br />Stakeholder Review Session at 25% Complete Schematic Design ‐ YMCA & City Stakeholder Update with CEQA MARWEEK 1903/19 ‐ 03/23 55% <br />Consultantant <br />Stakeholder Review Session at 50% Complete Schematic Design ‐ YMCA & City Stakeholder Update with CEQA APRWEEK 2204/09 ‐ 04/13 70% <br />50% SD Cost Estimate Review Consultantant <br />Stakeholder Review Session at 75% Complete Schematic Design ‐ YMCA & City Stakeholder Update with CEQA APR/MAYWEEK 2504/30 ‐ 05/04 85% <br />Consultantant <br />Prepare ‐ FINAL SD Estimate MAYWEEKS 27 ‐ 28 05/14 ‐ 05/25 90% <br />Stakeholder Review Session at 100% Complete Schematic Design ‐ YMCA & City Stakeholder Update with CEQA MAYWEEK 2905/28 ‐ 06/01 95% <br />100% SD Cost Estimate Review Consultantant <br />YMCA BOARD APPROVAL OF SCHEMATIC DESIGN (Schedule Meeting with YMCA Board sometime between 02/12 and 02/26)MAY/JUNWEEK 2905/28 ‐ 06/01 100% <br />CITY COUNCIL APPROVAL OF SCHEMATIC DESIGN (Set Date ‐ 1st Monday of June:  06/04)Early JUNWEEK 3006/04 ‐ 06/08 100% <br />PROGRAM + MASTER PLANSCHEMATIC DESIGN <br />SCHEDULE OF MEETINGS MAXIMUM NUMBER OFMAXIMUM NUMBER OF <br />MEETINGSMEETINGS <br />COMMUNITY WORKSHOPS/PUBLIC MEEETING ‐ ASSUMES ONE DATE AND TIME WITHIN THIS TIME PERIOD 30 <br />CITY AND YMCA STAKEHOLDER/CONTITUIENT MEETINGS/UPDATES ‐ ASSUMES MULTIPLE MEETINGS WITHIN THIS TIME PERIOD <br />CITY STAKEHOLDER GROUPS1) CITY LEADERSHIP GROUP 42 <br />(CITY MANAGER, ASSIST CITY MANAGER, DIRECTOR OF PARKS,  <br />RECREATION  AND COMMUNITY SERVICES) <br />A) PARKS, RECREATION AND COMMUNITY SERVICES COMMISSION21 <br />(Meets first Thursday of each month at 1pm) <br />B)SENIOR AFFAIRS COMMISSION 21 <br />(MEETS 4TH WEDNESDAY OF EACH MONTH AT 7PM) <br />C)FRIENDS OF THE VETERANS MEMORIAL SENIOR CENTER 21 <br />(Typically meets the 3rd Tuesday of the month at 1pm) <br />D)HISTORIC RESOURCES ADVISORY COMMITTEE 21 <br />(ASSISTANT CITY MANAGER TO ATTEND THESE MEETINGS <br />E)Multi Stakeholder Group Meeting including the following:21 <br />(Fun After 50; Computer Lab; AARP; and 3 Veterans Groups) <br />YMCA STAKEHOLDER GROUPS <br />1) YMCA LEADERSHIP GROUP ‐ 8 MEETINGS MAX (4 SEPARATE AND 4 JOINT YMCA/CITY MTGS)42 <br />(CEO, COO, VP REAL ESTATE AND EXEC DIRECTOR OF SEQUOIA YMCA) <br />A) Sequoia YMCA Board of Directors (SET MEETINGS ‐ 4 WEDNESDAY OF EACH MONTH)21 <br />B) Sequoia YMCA Staff (One meeting early in process)11 <br />C) Real Estate Committee (One meeting at Midpoint)11 <br />D) Combined Presentation to Sequoia Board and Staff21 <br />E) YMCA Committee TBD 21 <br />JOINT CITY/YMCA REVIEW Group1)  Combind session of the YMCA and City Leadership Groups42 <br />CITY COUNCIL PRESENTATION/APPROVAL MILESTONES ‐ 11 <br />YMCA BOARD PRESENTATION/APPROVAL MILESTONES ‐ 11 <br />ASSUMES APPROVALS ARE REQUIRED FOR FINAL MASTER PLAN AND 100% SCHEMATIC DESIGN <br />EACH MILESTONE WILL INCLUDED ESTIMATED CONSTRUCTION COSTS <br />CITY COUNCIL MEETINGS ARE SET BY FIRST AND FOUTH MONDAYS OF EACH MONTHS.   YMCA BOARD MEETINGS  <br />DATES WERE NOT AVAILABLE AT THE TIME THIS SCHEDULE PUBLICATION <br />3518 <br />Schedule